Senior Director of Events

Note: This is a remote position with domestic and international travel required.

Meetings and Event Strategy: Lead the planning and execution of all GlomCon conferences, meetings, and events, including annual conferences, regional and international meetings, educational programs, advisory meetings, investigator meetings, sponsor-supported activities, receptions, dinners, and virtual or hybrid events. Develop comprehensive project plans, timelines, budgets, staffing plans, and operating procedures for each event. Establish and maintain the organization’s annual meetings and events calendar. Evaluate potential destinations, venues, formats, and dates based on program goals, audience needs, financial considerations, and organizational priorities. Identify opportunities to strengthen attendee engagement, operational efficiency, event quality, and financial performance. Develop scalable meeting-management systems and processes to support GlomCon’s continued growth.

Event Planning and Execution: Manage the full event lifecycle, including site selection, venue sourcing, contract coordination, registration, housing, food and beverage, audiovisual services, transportation, signage, exhibits, staffing, and onsite logistics. Serve as the primary point of contact for hotels, venues, destination management companies, production companies, registration vendors, and other event partners. Coordinate event requirements across internal departments, including education, research, marketing, finance, and executive leadership. Oversee conference registration, attendee communications, housing processes, speaker logistics, faculty travel, and onsite support. Develop detailed agendas, event specifications, production schedules, run-of-show documents, and staff assignments. Lead onsite event operations and troubleshoot issues promptly and professionally. Ensure a consistent, high-quality experience for attendees, faculty, sponsors, exhibitors, and organizational partners. Conduct post-event evaluations and lead internal debriefs to identify lessons learned and opportunities for improvement.

Budget and Financial Management: Develop and manage detailed budgets for all conferences, meetings, and events. Monitor revenue and expenses throughout the planning process and provide regular budget updates and forecasts. Review event-related contracts, proposals, invoices, and billing documentation for accuracy and alignment with approved terms. Negotiate favorable pricing and contract terms with hotels, venues, and other vendors. Track registration, sponsorship, exhibit, and other event-related revenue in partnership with the finance team. Complete timely event reconciliation and provide leadership with final financial and performance reports. Identify opportunities to control costs, reduce financial risk, and improve event profitability while maintaining program quality.

Sponsorship and Business Development: Support the development and implementation of business-development strategies related to conferences, meetings, educational programs, and other organizational initiatives. Build and maintain strong relationships with current and prospective corporate sponsors, exhibitors, vendors, and strategic partners. Contribute to the development of sponsorship packages, exhibit opportunities, proposals, presentations, and other business-development materials. Participate in sponsor meetings and presentations, as appropriate, and help identify opportunities to expand relationships. Collaborate with leadership to develop new event-related revenue opportunities and partnership models. Maintain accurate records of sponsorship discussions, commitments, deliverables, deadlines, and follow-up activities. Ensure that sponsor and exhibitor benefits are delivered accurately, professionally, and in accordance with applicable policies and agreements. Work with internal teams to gather attendance data, engagement metrics, financial results, and other information needed for sponsor reports and future proposals. Represent GlomCon professionally in interactions with industry partners and other external stakeholders.

Leadership and Collaboration: Provide strategic guidance to leadership regarding the organization’s meetings, events, and related business-development opportunities. Supervise and support meetings staff, contractors, consultants, and volunteers, as applicable. Establish clear roles, responsibilities, deadlines, and performance expectations for event teams. Facilitate effective communication and coordination among internal staff, faculty, leadership, vendors, and external partners. Develop meeting-related policies, procedures, templates, checklists, and internal controls. Support the professional development of meetings staff and foster a collaborative, accountable, and solutions-oriented work environment. Serve as a trusted partner to organizational leadership and take on additional projects that support GlomCon’s mission and strategic priorities.

Compliance and Risk Management: Ensure that meetings and events are conducted in accordance with organizational policies, contractual requirements, industry standards, and applicable laws and regulations. Coordinate with leadership and appropriate staff regarding insurance, accessibility, data privacy, safety, and other event-related risk considerations. Support appropriate separation between educational decision-making and commercial support. Maintain complete and organized records for event contracts, sponsorship commitments, budgets, invoices, approvals, and final reports. Identify potential operational, contractual, reputational, or financial risks and escalate concerns appropriately.

Qualifications: RequiredBachelor’s degree in hospitality management, event management, business administration, nonprofit management, communications, or a related field, or an equivalent combination of education and relevant experience. At least seven years of progressively responsible experience managing conferences, meetings, or events. Demonstrated experience leading complex, multi-day meetings with multiple stakeholder groups. Experience developing and managing event budgets, vendor relationships, contracts, and onsite operations. Experience working with corporate sponsors, exhibitors, or other external partners. Strong project-management skills and the ability to manage multiple events, deadlines, and priorities simultaneously. Exceptional written, verbal, and interpersonal communication skills. Strong financial judgment, attention to detail, and problem-solving ability. Ability to work independently, make sound decisions, and remain composed in fast-paced or high-pressure situations. Proficiency with Microsoft Office, Google Workspace, project-management platforms, registration systems, virtual-meeting platforms, and related event technology. Ability to travel domestically and internationally and work occasional evenings and weekends as required by the event schedule.

Preferred: Experience with a nonprofit, professional society, medical association, healthcare organization, or scientific education organization. Experience supporting medical or scientific conferences and educational programming. Experience with international meetings and events. Experience developing sponsorship packages, proposals, and revenue-generating opportunities. Certified Meeting Professional (CMP), Certified in Exhibition Management (CEM), or another relevant professional credential. About GlomCon Foundation GlomCon Foundation is a mission-driven nonprofit organization dedicated to improving the lives of people affected by glomerular diseases through education, research, collaboration, and global engagement. GlomCon brings together clinicians, researchers, patients, industry partners, and other stakeholders to advance knowledge, strengthen professional connections, and accelerate progress in kidney care.

Equal Opportunity Statement: GlomCon Foundation is an equal opportunity employer. We are committed to creating an inclusive workplace and consider qualified applicants without regard to race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.