Data Entry I Position The Adult Education Department is recruiting for a full time Data Entry I position. This position is responsible for assisting the Adult Education Program with data including collection, prompt and efficient entry. Responsible for ensuring all PII regulations and program compliance are observed. This position is benefits eligible. Victoria College (VC) is a vital public community college located in Victoria, Texas and has been a respected community partner in the Crossroads region since 1925 and continues to offer quality, affordable educational opportunities to help our students achieve their dreams. VC offers a variety of high-quality associate's degrees and transfer programs, preparing students for success in their chosen fields. The college fosters a close-knit community, serving approximately 7,100 students across diverse backgrounds and learning styles, including full-time, part-time, online, veterans, and adult learners. VC features five academic divisions: Academic Support & Student Success Allied HealthCareer & Technical Education Arts, Humanities, & Social Sciences Science, Mathematics, Engineering, & Physical Education Additionally, VC offers various programs through the Academy of Lifelong Learning, catering to the educational needs of the community. Living in the Area Victoria, a charming city with a population of around 67,000, provides a welcoming and affordable environment. Residents enjoy a variety of benefits, including diverse culinary experiences, a rich cultural scene with museums and art galleries, and ample opportunities for outdoor recreation. Victoria boasts over 50 parks and green spaces, including Riverside Park and Spring Creek Greenway, offering scenic walking and biking trails. The city is well-connected with regional transportation networks, including Victoria Regional Airport and multiple bus services. Victoria's cost of living is significantly lower than the national average, making it an attractive option for students and families alike.
Duties & Responsibilities:- Enter data accurately and in a timely manner in order that the information be available to the director and staff members for reporting responsibilities
- Review PIRL data and ensure student files are maintained and meet all state guidance and requirements including documentation and credentials.
- Review assessment referrals and ensure assessment policies and procedures are followed in a timely and efficient manner.
- Assist the Director/Data Entry Team in developing a system for data collection and entry that will ensure accurateness and timeliness for meeting grant and college reporting requirements
- Maintain organized filing system of sign-in sheet/teacher reports/data forms that verify data entry in the state database management system
- Attend training and updates for data entry into the Adult Education state database management system (TEAMS)
- Assist and prepare for local and state monitoring visits including formal and informal audits and on-site visits.
- Participate in VC required promotional activities and community events, such as graduation/NAEHS ceremony as required.
- Complete annual staff development requirements as determined by SBOE rules
- Serve on VC committees as assigned
- Develop and maintain effective working relationships with adult education staff, program participants, business and industry, public and private organizations, and co-workers
- Performs all other duties as requested by Director of the Adult Education Program.
Qualifications:
High school diploma or GED.Basic excel and computer skills with willingness to learn advanced computer skills, Excellent organizational, interpersonal, and written communication skills; Discretionary judgment regarding confidential information; Ability to accomplish basic tasks, meet deadlines, and ability to learn and interpret policies and procedures; Ability to interact with diverse groups Willingness to work varied hours and flexible schedule to meet program demands is required Physical Demands While performing the duties of this job, the employee is regularly required to use hands and fingers to handle controls, key pads, etc. Will be required to sit and reach with hands and arms as well as, sit, stand and walk. The employee must frequently lift and/or move up to 25 pounds while loading office supplies and paper. Specific vision abilities required include close vision, some color vision, and the ability to adjust focus from documents to computer screen. Hearing of light to moderate sound is required by this job. The noise level in the work environment is usually moderate.
Benefits:
The following benefits apply to all full-time positions scheduled to work 30 hours or more each week. These full-time positions are also eligible to participate in our TRS retirement plan. Victoria College offers an excellent benefit package for eligible employees that includes group insurance as well as a generous amount of paid time off: Group Insurance Health insurance Full-time employees: 100% VC paid; employee pays 50% for dependents Coverage for the new employee/dependents is effective on the 1st of the month following a 60-day waiting period Optional benefits available at group rates Coverage for the new employee/dependents is effective on the 1st of the month following hire date Flexible Spending Accounts health and dependent care DentalVisionTerm LifeShort and long-term disability Accidental death & dismemberment As an added benefit, Victoria College issues a credit of up to $30 each month to full-time employees to help offset the cost of premiums Supplemental benefits offered through Globe Life Retirement Participation in the Teacher Retirement System is mandatory (ORP option for eligible employees) Currently, the employee contribution is 8.25%. The state and Victoria College, together, contribute 8.25%Social security is deducted each pay period Payroll deduction for 403-b and 457 deferred compensation plans are available Other Benefits Workers compensation insurance Direct payroll deposit Tuition waiver for benefits eligible employees and their dependents through age 25 Use of the Sports Center which includes treadmills, rowing machines, exercise classes, etc. Technology training Paid Time OffVacation for eligible employees (does not apply to faculty positions). Effective 90 days after start date Full-time employees: 80 hours up to 10 years of service then 120 hours for 10+ years of service Sick leave Full-time employees: accrues at 8 hours each month Developmental and professional leave One week at Thanksgiving Two weeks for Winter BreakOne week for Spring Break Regular holidays Labor DayMartin Luther King, Jr. DayGood Friday Memorial DayJuneteenthIndependence DayNon-faculty employees get Fridays off during the summer
Note:
Applicants who travel over 200 miles round trip will be reimbursed up to $500 for travel expenses according to the travel reimbursement procedure. However, applicants who decline employment offers will not be reimbursed. Travel reimbursements are not processed until after all interviews have concluded and an offer of employment has been extended to and accepted by the candidate selected for hire.
