Senior Payroll & Accounting Analyst

Senior Payroll Administration: Independently process and review weekly and biweekly payrolls, including regular earnings, overtime, bonuses, commissions, deductions, garnishments, reimbursements, and benefit-related adjustments. Maintain accurate payroll records, employee earnings, deductions, tax elections, direct deposit information, garnishments, benefits, and other payroll data. Administer multi-state payroll in compliance with applicable federal, state, and local wage, hour, tax, and recordkeeping requirements. Serve as the company's primary resource for payroll laws, wage and hour requirements, payroll taxation, and payroll-related regulatory requirements. Manage prevailing wage and certified payroll requirements, including reporting, documentation, employee classifications, and follow-up on discrepancies. Research and resolve complex payroll discrepancies, tax notices, system issues, retroactive changes, and employee inquiries in a timely manner. Administer payroll and tax requirements affecting foreign national and immigration-status employees in coordination with appropriate internal and external resources. Review quarterly and year-end payroll tax documents in Paylocity, including W-2 reporting, and coordinate corrections as needed. Coordinate payroll-related audits and provide accurate supporting documentation to internal and external auditors. Maintain payroll procedures, controls, process documentation, and calendar deadlines; identify and implement opportunities to improve accuracy, efficiency, and the employee experience. Provide payroll guidance and training to managers, employees, Human Resources, and Finance partners as appropriate.

Payroll Reconciliation and Controls: Reconcile each payroll cycle to payroll registers, funding reports, bank activity, general ledger entries, benefit deductions, tax liabilities, and other payroll-related accounts before and after payroll submission. Prepare and reconcile payroll journal entries and supporting schedules, including wages, employer taxes, benefits, deductions, accruals, and payroll clearing accounts. Reconcile employer contributions to carrier invoices and general ledger balances, coordinating corrections with Human Resources, Finance, and vendors. Reconcile quarterly and annual payroll tax filings to payroll records and the general ledger, including Forms 941 and W-2/W-3 totals, and support amendments or corrections when required. Maintain clear reconciliation documentation and audit trails that support internal controls, financial reporting, and audit requirements. Compile payroll focused analysis to identify trends, explain variances, and provide useful information for business purposes. Stay current on IRS, Department of Labor, and retirement plan regulatory requirements to maintain ongoing compliance.

Related Accounting Support: Support monthly, quarterly, and annual close activities related to payroll, benefits, payroll taxes, accrued compensation, and other workforce expenses. Prepare and post payroll-related journal entries and supporting schedules, including wages, employer taxes, benefits, deductions, accruals, and payroll clearing activity. Perform account reconciliations and analysis for payroll-related general ledger and balance sheet accounts; investigate and resolve variances promptly. Assist with audit support and ad hoc reporting by preparing accurate schedules, documentation, and explanations of payroll costs and workforce expenses. Support external tax filings and audits under the direction of the Controller and CFO.Complete payroll-focused financial analysis to identify trends, explain variances, and provide useful information for business decisions.

Minimum Qualifications: Bachelor's degree in Accounting, Finance, or Human Resources, preferred or equivalent experience;5+ years of multi-state payroll experience, including independent processing, quarterly and annual payroll tax, wage and hour reporting and compliance.5+ years of advanced accounting experience including general ledger reconciliations, journal entries, and tax filings. Experience with prevailing wage and certified payroll reporting strongly preferred. Experience administering payroll for foreign national or immigration-status employees preferred. Advanced proficiency in Microsoft Excel and Word. Experience with payroll and accounting systems; Paylocity and Deltek Vantagepoint experience preferred.

Core Competencies: Advanced payroll knowledge and sound judgment when interpreting payroll requirements. Exceptional accuracy, organization, confidentiality, and attention to detail. Strong reconciliation, analytical, and problem-solving skills. Ability to manage recurring deadlines and competing priorities in a high-volume environment. Clear, professional communication and a service-oriented approach to employee questions. Ability to work cross-functionally and strengthen processes and internal controls.