Technical Records Analyst Saltchuk Aviation is a family of diversified air cargo and aviation services companies. We operate Part 121, 135, and 145 certificates. We create connections by serving customers and communities in the U.S. with reliable and efficient aviation services. Saltchuk Aviation employs over 900 employees in the air cargo, ground handling, aircraft maintenance, aviation logistics, and air freight on-demand charter sectors across five operating companies. Across its portfolio, Saltchuk Aviation transports over 380 million pounds of freight annually. Specifically, Saltchuk Aviation operating companies/brands include: Northern Air Cargo (NAC): Has served as the largest all-cargo airline in Alaska since 1956 and provides a diverse array of air transportation options. The airline operates out of its primary base at the Ted Stevens Anchorage International Airport, serving 13 communities throughout the state. The mission of Northern Air Cargo (NAC) is to provide safe, reliable aviation cargo services for our customers and create a place for employees to build long-term careers. Northern Air Maintenance Services, LLC (NAMS): Is a Part 145 certified repair station that provides maintenance/ground services to a major oil exploration and production company on a year-round basis. In addition to maintenance services, NAMS provides all below-wing services including baggage handling, catering, aircraft servicing, passenger loading, etc. Ryan Air, Inc. (Ryan): A Part 135 air carrier, operates a fleet of 23 aircraft including Cessna 207s, Cessna 208s, Casa 212s, SAAB 340s, and Pilatus PC-12s, and utilizes a hub-and-spoke model to deliver bypass mail, general freight, and to a smaller extent, passengers to over 70 villages in rural Alaska. Aloha Air Cargo (AAC): Is the largest air freight carrier in the state of Hawaii and is a vital transportation provider to business, government, and non-profit entities. AAC moves approximately 350,000 pounds of diverse cargo, including perishables and priority packages, per day to all the major destinations (Honolulu, Kahului, Lihue, Kona, and Hilo).Aloha Tech Ops (ATO): Provides aircraft maintenance and repair services to several airlines flying to all the major destinations in Hawaii. ATO provides over 2,000 pre-departure checks monthly to its various customers. Benefits include comprehensive insurance programs, company-provided benefits, competitive 401(k) match program, annual bonus and salary review programs, competitive paid time off, reimbursement benefits, and many employee discounts with major retailers.
Position Summary:
The Technical Records Analyst is responsible for maintaining, reviewing, auditing, and controlling aircraft maintenance, engineering, and materials records to support the continued airworthiness and regulatory compliance of the company's fleet.
Essential Duties and Responsibilities:
Review completed aircraft maintenance records for accuracy, completeness, legibility, required signatures, dates, aircraft/component identification, and appropriate maintenance references.
Audit maintenance packages, work cards, task cards, engineering orders, non-routine work, inspection documentation, and other maintenance records for compliance with company procedures and regulatory requirements.
Verify documentation supporting Airworthiness Directive (AD) compliance, life-limited parts, inspection requirements, alterations, repairs, and other continuing airworthiness requirements.
Maintain historical and current records for aircraft, engines, landing gear, APUs, and other serialized or controlled components.
Research and reconcile discrepancies between maintenance requirements and the company's maintenance information and tracking systems (e.g., TRAX, Excel, and other databases).Validate and audit maintenance accomplishment data within electronic maintenance and records systems.
Coordinate correction of incomplete, inaccurate, or conflicting maintenance documentation with Maintenance, Engineering, Planning, Quality Control, Materials, and other departments.
Ensure records requiring permanent or specified retention periods are properly indexed, stored, protected, and readily retrievable.
Protect aircraft records from loss, damage, or unauthorized alteration by following company records management procedures.
Monitor records queues and outstanding discrepancies to ensure documentation is completed within established company and regulatory timeframes.
Review records received from third-party vendors and maintenance providers for completeness and acceptability.
Assist with aircraft configuration tracking and component history research, including installation/removal histories and time/cycle data.
Support records reviews related to aircraft induction, acquisition, transfer, sale, or lease return activities.
Assist the Manager, Technical Records with preparation and retrieval of records for inspections, internal and external audits, reliability reviews, and compliance activities.
Maintain familiarity with applicable company manuals, maintenance programs, regulatory requirements, and Technical Operations procedures.
Perform other duties as assigned.
Education: High school diploma or General Education Degree (GED) required.
Experience and Qualifications:- Minimum of 18 months of office or administrative experience in a role of similar pace and complexity; experience in a highly regulated environment preferred.
- Strong proficiency in Microsoft Office applications, including Excel, Access, Outlook, and Word.
- Experience creating formulas and performing data analysis in Excel preferred.
- Prior database experience, including Microsoft Access, is highly desirable.
- Strong and accurate data entry skills.
- Exceptional attention to detail and organizational skills.
- Demonstrated ability to learn and utilize Multi-Document Interface (MDI) applications.
- Previous records auditing experience preferred.
- Airline maintenance records experience or familiarity with airline maintenance policies and procedures preferred.
- Ability to pass a pre-employment drug screening and background check.
- Language and Communication Skills:
- Ability to effectively communicate and respond to questions from mechanics, managers, regulatory agencies, and other stakeholders.
- Ability to read, write, and prepare reports and business correspondence in English.
- Ability to read and interpret regulatory information, including Federal Aviation Regulations (FARs).Mathematical Skills:
- Ability to perform mathematical calculations using spreadsheets, databases, and calculators.
- Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.
Work Environment:
Work is primarily performed in an office environment with adequate lighting, ventilation, and a normal range of temperature and noise levels.
Physical Requirements:
Manual dexterity required for extensive computer use and data entry.
Regularly required to sit for extended periods.
Must be able to communicate effectively, including seeing, hearing, and speaking.
Occasionally required to stand, walk, reach with hands and arms, climb, balance, stoop, kneel, crouch, or crawl.
Must be able to lift and/or move up to 35 pounds.
Disclaimer:
The intent of this job description is to provide a representative summary of the primary duties and responsibilities performed by employees assigned to this position. It is not intended to be a comprehensive list of all duties, responsibilities, skills, efforts, or working conditions associated with the position. Employees may be required to perform other job-related duties as assigned. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
