Office PersonnelLevel 3 on the pay scale 10-months - 5-day work week Qualifications: Fluency in English and Spanish written and oral communication required Minimum education of a high school diploma or its equivalent is required, with additional preparation and/or college work related to secretarial training, languages, or bilingual communication preferred Bilingual work experience preferred Computer skills and/or experience required Typing and/or keyboarding skills required Working knowledge of standard office machines required Communication and interpersonal skills Possession of the knowledge, skills, and abilities necessary to perform the essential functions of the position Such alternatives to the above qualifications as the Board of Education may find appropriate or acceptable Fair Labor Standards Act Status: Non-Exempt Reports to: Supervising Program Staff and Building Administrator Job Goal: Provide skillful and productive operation of the office in order to assure a positive impact on the Independence School District's educational program and students' success. Performance Responsibilities for District Office Personnel: Performs various office management tasks Operates computers, copiers, office machinery and equipment with a high degree of skill Maintains files/records, confidential and general correspondence, memos, statistical data, reports, and other office forms as assigned Performs duties to achieve high levels of customer service Answers telephone in a pleasant and respectful manner and routes calls to appropriate personnel Deals courteously with visitors, parents, students, and staff Cooperative, flexible and shows good judgement/discretion in interpersonal interactions Represents self, school and District positively Responds in a timely manner to informational requests Performs budgeting, requisitioning, and bookkeeping tasks as necessary, following established District policies and procedures Demonstrates good safety practices and adheres to all District rules, regulations and policies Performs other duties as assigned in order to carry out functions of the office Performance Responsibilities for Building Bookkeeper/Secretary: The following responsibilities may be included for this position: Assists with the processing of accounts payable, which may include paying bills, preparing vouchers, printing checks, etc. Prepares accurate financial records Reconciles accounts Enters purchase orders into Keystone system and matches to invoices Maintains student information database Verifies that employee time sheets are calculated accurately Posts ledger entries for grants and accounts Analyzes financial reports to determine fund availability Distributes scholarship information to students and employees Answers telephones, transfers calls, and takes messages Greets and provides information to parents, students, and guests warmly; functions as an ambassador for ISD Sorts, reads, and distributes office mail Schedules meetings, makes travel arrangements, and maintains appointment calendars Ensures office equipment is in working condition Performs other responsibilities as necessary to carry out the functions of the office Terms of Employment: Building Bookkeepers/Secretaries will be employed for ten, eleven, or twelve month positions. The salary and work year will be established annually by the Board of Education. Evaluation: Performance of this job will be evaluated by the immediate supervisor, using the Independence School District Performance Based Evaluation Office Personnel.
