Grant Compliance Officer Quality assurance works with school staff to ensure grant programs are implemented with fidelity. Maintains calendar with all pertinent grant related deadlines to ensure grant progress and work with school staff to implement grant funding strategies. Works with parent liaison to ensure parent involvement plan and that all related activities comply with grant guidance. Tracks, monitors, and helps facilitate all grant purchases and staffing, to ensure grant compliance and utilization. Compliance monitors schools for adherence to the grant guidelines and regulations. Remains current on regulations and requirements regarding each program and meets with related staff routinely to ensure delivery of grant objectives. Keeps complete compliance binder to include all grant related records; i.e. award notice, reimbursement documentation, compliance checklist, inventory logs, contracts, PAFs, offer letters, etc. Assists with the preparation and submission of grant planning reports (example: school-wide plan), budgets and annual applications/proposals. Assists with the creation and maintenance activity records (applicable student rosters and teacher class schedule/lesson plans). Coordinate works closely with regional business operations manager, principal, business operations manager, registrar, enrollment, accounting, finance, grants specialist, and other support staff to ensure program and financial compliance. Administration administers and monitors all aspects of the grant according to funder specifications. Ensures current property inventory records are maintained for each program. Ensures deliverables in grant program application are implemented and satisfactorily achieved while maintaining accurate supporting documentation. Reporting gathers and completes grant quarterly reports and annual reports, to include: maintenance of effort, comparability reporting, time & effort logs, semi-annual certifications, etc. Ability to analyze data and assess progress toward meeting application indicators. Ability to work with large amounts of data, to analyze and interpret data, to detect errors, and prepare reports. Develop, maintain, and analyze budgets, preparing periodic reports that compare budgeted costs to actual costs. Ability to use computer software programs for budgeting, i.e., Excel. Ability to write succinct reports. Demonstrates excellent interpersonal skills between all constituents: being courteous, professional, and helpful; demonstrates high level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy. Communicates with key stakeholders (teachers, principal and community) effectively on grant activities. Knowledge of K-12 educational systems particularly schools with disadvantaged students. Maintain and examine regulations and guidelines from government agencies. Process reimbursement forms. Works independently under pressure, give high attention to detail and meet deadlines. Strong contributor in team environment. Ability to consistently be at work, to arrive on time, to follow instructions, to respond to management direction and solicit feedback to improve performance. Proactive and takes initiative. Thinks creatively. Drives projects to completion. Insists on highest level of quality. Knowledge of federal and state grant guidelines, i.e., EDGAR, A-87, Single Audit, A-133, etc.
Job requirements:
bachelor's or higher degree from an accredited university, preferably education and business-related field. 2-4 years of budgeting, grant or K-12 experience. Highly proficient in Excel, Word, and other office tools. Commitment to company values. Such alternatives to the above requirements as CSUSA may find appropriate and acceptable. Light travel to training, conferences and meetings as required. May perform other duties assigned.
Work environment:
while performing the responsibilities of this position, the work environment characteristics listed below are representative of the environment the employee will encounter: usual office working conditions.
Physical demands:
the physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. No physical exertion required. Travel within or outside of state. Light work: exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed to move objects. FLSA overtime category: job is exempt from the overtime provisions of the Fair Labor Standards Act.
