Human Resources Assistant (60697)

Job Title: Human Resources Assistant Location: Encino, CA (on-site position)

Employment Type: Part-Time position (20 hours/week w/ potential to develop into a Full-Time opportunity)

Compensation: $22 - $28/hour W2 + Employee Benefits Package (Please Note: Starting base pay amount is based on the extent of position-relevant experience) About Tax Relief Helpers: Tax Relief Helpers brings over 75 years of combined experience servicing our clients through a team of expert tax attorneys, CPAs, and enrolled agents. We've helped countless individuals and businesses resolve tax debt issues, saving them millions of dollars in back taxes. Our team takes the reins, shielding you from the IRS's intimidating letters, threats of liens, and wage garnishment. We'll work tirelessly to stop these harassments, explore tax forgiveness programs, and ensure your back taxes are filed accurately. Summary of Employee Benefits: Competitive compensation with opportunities for professional growth. Comprehensive benefits package, including medical, dental, vision, and several other supplementary benefits. Opportunities for advancement within the company for high-performing individuals.401(k) retirement plan. Paid time off, sick leave, and access to an Employee Assistance Program (EAP).

Position Overview: Tax Relief Helpers is seeking a highly organized, dependable, and detail-oriented Human Resources Assistant to support the day-to-day operations of the Human Resources Department. Reporting directly to the HR Manager, the HR Assistant will provide administrative and operational support across multiple HR functions, including recruiting, onboarding and offboarding, employee records, benefits administration, payroll and timesheet coordination, HRIS maintenance, compliance, employee communications, and general HR operations. This position is ideal for someone who is highly organized, comfortable handling confidential information, able to manage multiple priorities, and interested in developing broad, hands-on experience across Human Resources.

HR Administration & Employee Records: Provide day-to-day administrative support to the HR Manager and Human Resources Department. Maintain accurate and confidential employee personnel files, records, forms, and HR documentation. Assist with processing employee changes, including new hires, terminations, position changes, and other employment updates. Maintain employee information and documentation within Paycom and other HR systems. Prepare HR letters, forms, acknowledgements, notices, and other employee documentation as directed. Assist with tracking required employee documentation, signatures, acknowledgements, and deadlines. Maintain a high level of confidentiality when handling employee benefits, and company information. Recruiting & HiringAssist with development of job descriptions, posting open positions and maintaining job postings across recruiting platforms. Review and qualify incoming applications and resumes based on established position requirements. Coordinate interviews between candidates and hiring managers. Communicate with candidates regarding introductory interview scheduling, next steps, and hiring documentation. Assist with preparing offer letters and new-hire documentation. Maintain accurate candidate information and recruiting activity within Paycom and other recruiting platforms. Support pre-employment processes, including background checks and other required hiring documentation.

Onboarding & Offboarding: Coordinate new-hire onboarding activities and ensure required documents are completed before and during onboarding. Assist with new-hire orientation and employee introductions. Coordinate with appropriate departments regarding employee system access, equipment, workstations, and other onboarding requirements. Maintain onboarding and offboarding checklists and ensure required steps are completed timely. Support employee separations by preparing documentation, coordinating return of company property, updating internal records, and assisting with other offboarding requirements.

Timekeeping Support: Review timesheets for missing punches, incomplete entries, and other discrepancies. Follow up with employees and managers regarding outstanding timesheet corrections and approvals. Assist with tracking PTO, sick leave, and other employee time-off information. Help ensure employee information affecting payroll is accurately reflected in Paycom. Maintain appropriate payroll documentation and records.

Benefits: Administration Support employee benefits administration, including medical, dental, vision, life insurance, disability, FSA, and 401(k) programs. Assist employees with general benefits questions and direct more complex matters to the HR Manager or appropriate benefits representative. Support annual open enrollment activities and employee communications. Assist with benefits enrollment documentation and tracking. Coordinate with benefits brokers, carriers, and vendors as needed. Help maintain accurate benefits information within Paycom and other applicable systems.

Employee Relations & HR Support: Serve as an accessible and professional first point of contact for routine employee HR questions. Escalate sensitive employee relations matters to the HR Manager promptly. Assist with scheduling employee meetings, performance discussions, investigations, and other HR-related meetings. Prepare and organize documentation related to performance management and corrective action as directed by the HR Manager. Support company-wide HR communications, announcements, reminders, and policy acknowledgements. Assist with the scheduling and implementation of regular performance reviews.

Compliance & HR Operations: Assist with maintaining compliance-related records and required employment documentation. Support administration of company policies and procedures. Assist with HR projects, process improvements, reporting, and other departmental initiatives including with the development and implementation of employee engagement initiatives, newsletters, announcements, etc. Assist with workers' compensation documentation and administrative coordination. Help track employee leaves of absence and related documentation. Maintain organized records to support internal reviews, audits, and compliance requirements. Perform additional HR and administrative duties as assigned by the HR Manager.

Qualifications: 12+ years of administrative, Human Resources, recruiting, payroll, or related professional experience preferred. Bachelor's degree in Human Resources, Business Administration, or a related field preferred but not required. Previous experience with an HRIS or payroll system preferred; Paycom experience is a plus. Strong organizational skills and exceptional attention to detail. Strong written and verbal communication skills. Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment. Strong computer skills, including proficiency with Google Workspace and/or Microsoft Office. Ability to learn new HR systems and processes quickly. Professional judgment and discretion when handling confidential and sensitive information. Strong interpersonal skills and the ability to communicate professionally with employees at all levels of the organization. Reliable, proactive, and comfortable taking ownership of assigned responsibilities. Bilingual English/Spanish skills are a plus but not required.