Senior Bookkeeper
Pay: $75,000.00 per year
We are seeking a highly organized and detail-oriented Senior Bookkeeper to join our team. The ideal candidate is a hands-on professional with strong accounting knowledge, excellent follow-through, and the ability to manage multiple priorities in a fast-paced environment. This individual will play a critical role in the day-to-day financial operations of the company, ensuring accuracy, timeliness, and compliance while working closely with management and our external accounting partners. This is a "roll up your sleeves" opportunity for someone who enjoys taking ownership of accounting processes and contributing to the overall success of the organization.
Responsibilities
Accounting & Bookkeeping:
Manage all day-to-day bookkeeping functions.
Maintain the general ledger and ensure accurate financial records.
Process and reconcile all bank accounts and credit card accounts.
Prepare account reconciliations and supporting schedules.
Record journal entries and maintain month-end workpapers.
Assist with monthly and year-end close processes in coordination with outside accounting oversight.
Ensure compliance with accounting policies and procedures.
Accounts Payable & Accounts Receivable:
Manage full-cycle Accounts Payable and Accounts Receivable functions.
Process vendor invoices and payments.
Generate customer invoices and monitor collections.
Maintain aging reports and follow up on outstanding balances.
Post daily cash receipts and deposits.
Payroll & Commission Administration:
Process payroll accurately and timely for all employees.
Review payroll reports, deductions, taxes, benefits, and garnishments.
Coordinate payroll tax filings and compliance with payroll providers.
Calculate and process monthly commission reports and payouts.
Reconcile payroll accounts and prepare payroll accrual entries.
Month-End Financial Close:
Perform monthly account reconciliations and general ledger analysis.
Prepare balance sheet schedules and supporting documentation.
Assist with financial reporting packages for management.
Work closely with external accountants to ensure timely and accurate monthly financial close.
Support annual audit and tax preparation requirements.
Reporting & Financial Support:
Prepare weekly and monthly financial reports for management.
Assist with cash flow monitoring and budgeting activities.
Analyze financial data and identify discrepancies or trends.
Support process improvements and accounting system enhancements.
HR & Compliance Support:
Coordinate with HR on payroll-related matters, benefits administration, workers' compensation, unemployment, 401(k), and related programs.
Maintain confidentiality of employee and financial information.
Assist with regulatory compliance and documentation requests.
Qualifications:
5+ years of progressive bookkeeping or accounting experience.
Experience managing full-cycle Accounts Payable, Accounts Receivable, payroll, and bank reconciliations.
Strong experience processing payroll and commission calculations.
Experience performing monthly close activities and account reconciliations.
Knowledge of GAAP and accounting best practices.
Advanced proficiency in QuickBooks Online and Microsoft Excel.
Experience working with outside accountants, auditors, or CPA firms.
Exceptional attention to detail and organizational skills.
Strong analytical and problem-solving abilities.
Ability to prioritize multiple deadlines and work independently.
Excellent written and verbal communication skills.
Professional, dependable, and team-oriented attitude.
Preferred Qualifications:
Associate's or Bachelor's degree in Accounting, Finance, or related field.
Experience in a sales or service-based organization.
Experience with payroll systems and commission-based compensation structures.
Full-charge bookkeeping experience strongly preferred.
Position Type: Full-Time
Location: Melville, NY - Onsite
Reports To: Chief Operating Officer
Opportunity: Growth potential within a stable and expanding organization. This role is ideal for a seasoned bookkeeping professional who can independently manage the company's day-to-day accounting operations while partnering with external accounting professionals to ensure accurate monthly financial reporting.
