Job DescriptionJOB SUMMARY:
The Senior Manager of Maintenance and Construction provides strategic leadership and overall accountability for Aloha Petroleum's Facilities Maintenance and Construction departments. This position is responsible for ensuring all company facilities, fueling systems, convenience stores, foodservice equipment, infrastructure, and capital construction projects are maintained, upgraded, and developed in a safe, reliable, timely, and cost-effective manner. The Senior Manager leads the Facilities Maintenance team, Construction team, internal technical staff, and external contractors to support operational excellence and business growth. This role oversees company-wide maintenance programs, capital project execution, engineering and design standards, regulatory compliance, asset lifecycle management, safety initiatives, vendor performance, and departmental financial performance. The Senior Manager develops and executes long-term strategies that maximize asset reliability, improve customer experience, support revenue generation, and maintain Aloha Petroleum's competitive advantage. The results achieved by this position shall establish and maintain a best-in-class Technical Services organization that delivers industry-leading maintenance reliability, construction execution, operational support, safety performance, and stewardship of company assets. This role has a current pay range of $122,000 – $148,000. The listed pay range represents the company’s good faith estimate of the minimum and maximum base rate of pay for this position at the time of this posting. The selected candidate’s compensation will be determined based on their work location, qualifications, relevant experience, operational needs, demonstrated performance over time, and internal pay alignment. We are proud to offer industry leading compensation, comprehensive benefits including access to health, vision and dental insurance, 401(k) match with additional profit sharing, PTO, and abundant career opportunities. JOB DUTIES OUTLINE:Strategic Leadership Provide overall leadership and direction for the Facilities Maintenance and Construction departments. Develop and implement departmental strategies, goals, budgets, performance standards, and key performance indicators. Align technical services activities with corporate objectives, operational priorities, and growth initiatives. Foster a culture of safety, accountability, innovation, teamwork, and customer-centric service. Develop succession plans and talent development programs for technical services personnel.
Facilities Maintenance Management:
Oversee timely and cost-effective repair and maintenance of fueling equipment, UST tank-top systems, HVAC systems, foodservice equipment, electrical systems, plumbing systems, roofing, signage, canopies, and parking lots.
Optimize Work Order dispatching to promote efficiency and minimize travel time and resulting costs.
Direct warehouse and technician truck stock inventory to ensure frequently used parts are readily available, while also adhering to prudent working capital costs.
Establish preventive maintenance programs designed to maximize equipment reliability and asset life.
Monitor service level agreements (SLAs), work order performance, response times, and maintenance quality standards.
Provide emergency response services that include not only responding to the matter, but also providing communication and coordination with local emergency officials as needed.
Manage technician training, certifications, safety programs, and operational effectiveness.
Provide oversight of technician timekeeping processes, ensuring accurate labor reporting, payroll readiness, and adherence to company standards.
Construction and Capital Project Management:
Direct all company construction, remodeling, rebranding, equipment replacement, and site redevelopment projects.
Oversee project planning, budgeting, design development, scheduling, procurement, permitting, construction management, and project closeout activities.
Ensure projects are completed safely, on schedule, within budget, and in compliance with company standards.
Lead value-engineering initiatives that improve project economics while maintaining quality and safety standards.
Coordinate with architects, engineers, consultants, contractors, utility providers, and governmental agencies.
Support company growth through evaluation and execution of redevelopment and expansion opportunities.
Financial Management:
Develop and manage annual operating and capital budgets for Technical Services.
Monitor expenditures, forecasts, and financial performance against approved budgets.
Identify opportunities to reduce maintenance and construction costs while improving service quality and asset reliability.
Evaluate return on investment and business value of major capital projects and maintenance initiatives.
Provide monthly financial and operational reporting to executive leadership.
Regulatory Compliance and SafetyEnsure compliance with all applicable federal, state, and local regulations.
Maintain environmental, health, safety, construction, fueling system, and facility compliance programs.
Lead incident investigations and corrective action initiatives.
Maintain positive relationships with regulatory agencies and industry stakeholders.
Promote a proactive safety culture throughout the organization.
Vendor and Contractor Management:
Establish standards for contractor qualification, performance measurement, and safety compliance.
Negotiate and manage service agreements, maintenance contracts, and construction contracts.
Monitor contractor performance to ensure quality, responsiveness, and cost effectiveness.
Develop strategic supplier relationships that support operational reliability and growth.
Asset Management and Operational Support:
Develop long-term asset replacement and capital improvement plans.
Utilize maintenance and construction performance metrics to drive continuous improvement.
Maintain engineering, construction, maintenance, and asset management documentation systems.
Collaborate with Operations, Marketing, Environmental, Finance, and other departments to support company initiatives.
Provide technical expertise and recommendations regarding facilities, equipment, and infrastructure investments.
WORKING CONDITIONS:
Regular office hours with availability to respond to emergencies and critical operational issues as needed. Frequent travel to company facilities across Oahu and the Neighbor Islands. Regular visits to active construction sites, fueling facilities, warehouses, and retail locations. Frequent use of computers, mobile devices, and standard office equipment. Occasional climbing, kneeling, stooping, and walking during site inspections and project evaluations. EQUIPMENT USE:Frequent use of Company-provided vehicle and/or pick-up truck. Use of warehouse equipment to receive and deliver equipment and materials.
PHYSICAL DEMANDS:
Requires lifting and carrying up to 50lbs, kneeling, crouching to inspect and/or complete repairsCOMMUNICATION DEMANDS:Demonstrates exceptional verbal, written, presentation, and interpersonal communication skills. Effectively interacts with executive leadership, operations personnel, contractors, consultants, vendors, regulatory agencies, and community stakeholders. Provides concise and actionable reporting regarding operational, financial, project, safety, and strategic performance. Represents Aloha Petroleum professionally while maintaining the highest standards of customer service and business conduct. QUALIFICATION DEMANDS:Comprehensive knowledge of facilities maintenance, construction management, engineering principles, asset management, and project delivery. Strong leadership and organizational skills with the ability to lead diverse teams and multiple concurrent initiatives. Expertise in budgeting, financial analysis, capital planning, and project controls. Knowledge of environmental, safety, building, and permitting regulations. Strong contract administration and vendor management experience. Ability to read and interpret engineering drawings, specifications, permits, and technical documentation. Proficient with Microsoft Office and maintenance/project management systems.
