Position Summary:
Under general supervision, to review grant documents and invoices, verify grant deliverables, generate reports, and assist with any required or requested audit processes. This position will also be expected to coordinate meetings, record minutes, and develop processes for the tracking of required documentation. This position is grant-funded for twenty-three months and may involve completing other duties as required. Typical Duties & Essential Job Functions Employee must: Be sufficiently adaptable to accept and perform in a timely and effective manner work assignments that are outside the normal day-to-day routine. Maintain courteous, professional, and effective working relationships with other City employees and members of the public.
Physical Requirements:
Hybrid work position. Constant sitting, keyboarding, observing computer screen, twisting in seated position; frequent bending, squatting, reaching, lifting boxes weighing 30 pounds or less, standing, walking, writing; occasional reaching above shoulders not to exceed 30 pounds, driving, moving and servicing equipment such as copiers and fax machines, answering telephone. Requires the ability to give and receive oral information; the ability to climb flights of stairs: good reading comprehension; typing; computer literacy using diverse programs; the ability to sit for long periods in an office chair; driving a motor vehicle; the ability to occasionally work nights and weekends.
Essential duties may include, but are not limited to, the following:
Relationship management: Maintaining relationships with funders and other partners, and serving as a liaison between them and recipients.
Grant tracking: Producing reports for budget management and strategic planning, and tracking grantee results.
Compliance: Ensuring compliance with regulations and award documents.
Reporting: Completing documents, forms, or reports required by the grant.
Record Keeping: Develops and maintains master files, digital filing systems for grants, and paperwork connected to programs funded by grants.
Knowledge, Skills, and Abilities
Knowledge of:- Effective written communication skills, including preparing reports to be interpreted by both the general public and individuals with advanced subject matter experience.
- Effective project management concepts and ability to prioritize work and resources.
- Ability to
- Read, understand, and know how to research information related to grant and other funding opportunities.
- Design and implement data-collection systems for program activities, outputs, and outcomes.
- Interpret data and turn findings into actionable insights for internal team use and funder reporting.
- Demonstrate advanced proficiency with Microsoft Office Suites and related software.
- Learn basic computer software programs for the tracking of data and reports to interpret financial data and prepare budgets and financial grant reports.
- Effectively work without direct supervision.
- Meet deadlines with minimal supervisor follow-up.
- Maintain the confidentiality of clients and law enforcement records.
- Carry out oral and written orders and directions.
- Work cooperatively with others.
- Supplemental InformationREQUIRED EXPERIENCE/EDUCATIONBe fingerprinted for purposes of search of local, state, and national fingerprint files to disclose any criminal record.
- Be a high school graduate or pass the General Education Development Test.
- General proficiency with Microsoft Office productsdesirable experience/education:
- Thorough understanding of grant funding policies and procedures and applicable local, state, and federal regulations.
- Previous experience working with grants, record keeping, and/or financial data.
- Previous experience working in a Local, County, or State government office.
Benefits:
We offer a comprehensive benefits package to full-time employees, including healthcare, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, paid holidays, vacation, sick leave, and a C.V. Starr Community Center employee membership. Part-time employees who work an average of 21 or 30 more hours per week over the course of a year receive benefits on a pro-rated basis. The hours threshold for benefits eligibility depends on the classification. This benefits summary provides an overview of health, dental, vision, and life insurance benefits for the City of Fort Bragg; however, it is not a contract. Full details about the benefits are provided in legal plan documents and insurance evidence of coverage documents (contracts) that govern the program. If there are differences between this Benefits Summary and the relevant documents and contracts, the legal documents will prevail. The City pays a portion, 80 percent of the premiums for medical and dental insurance for the employee, employee plus one dependent, and employee plus family. The City also pays 100% of the cost of vision care. Medical insurance: We have three plans available through Anthem Blue Cross. Two plans are available. One is a "traditional" plan that offers predictable co-pays, with some benefits requiring coinsurance. The other plan is a high-deductible Health Savings Account (HSA) plan. Dental Insurance: Dental insurance is available through Ameritas Dental. The plan is a "traditional" plan. The City pays 80% of the premium. Vision: Vision insurance is available through VSP. The City pays 100% of the premium. A great summary of medical plans is contained in the City's Open Enrollment Packet. Information on compliance with the Consolidated Appropriations Act (CAA) can be found here: CAA Machine Readable Files Retirement The City contracts with the California Public Employees' Retirement System (CalPERS) to manage pension benefits. CalPERS manages the pension and health benefits (the City does not contract with CalPERS to provide health care benefits) to more than 1.6 million public employees, retirees, and their families, and more than 3.000 employers. The City does participate in Social Security. The CalPERS website has more information if needed. CalPERS Information New Miscellaneous employees who meet the "Classic" membership are covered under the 2% at 55 plan. Effective January 1, 2013, non-classic employees will be covered under the 2% at 62 formula. Safety employees who meet the "Classic" CalPERS membership definition are covered under the 2% at 50 formula. Effective January 1, 2013, non-classic Safety CalPERS employees will be covered under the 2.7% at 57 plan. Life and Accidental Death and Dismemberment (AD&D) Insurance. The City provides this fully funded benefit to employees. The amount of coverage varies based on the employee's classification. Elected Officials have $5,000 coverageFull-Time Executive Management employees have $150,000 coverageFull-Time Mid-Management employees have $100,000 coverage All Other Full-Time Employees that is not part of the above classes All Full-Time City Managers have up to $300,000 coverage (For details, contact Human Resources) Long Term Disability This is an optional benefit that the City partially funds at 50%.Flexible Spending Accounts The City offers employees the option to reduce their taxable income while saving for healthcare needs for themselves and their eligible dependents. There is also an option to save for dependent daycare costs. Employee Assistance Program (EAP) The City provides this fully-funded benefit to employees. The EAP provides employees and their covered dependents with access to various professionals for confidential assistance in a range of areas, including financial, personal, work-related, legal, nutritional, and other health-related concerns. It is available 24/7 and is provided through Aetna. Calm App We're excited to offer all employees free access to the Calm app—your go-to space for relaxation, focus, and better sleep. With uplifting guided meditations, soothing sleep stories, energizing music, easy breathing exercises, and gentle movement sessions, Calm helps you reset, recharge, and feel your best. Whether you're starting your morning, powering through a busy day, or winding down at night, Calm makes it fun and