Job TitleUnder general supervision, performs a wide variety of secretarial work and public contact for an assigned department and/or division(s); employee may apply some independent judgment based on knowledge gained through experience in the performance of responsible duties. This position is currently assigned to the Planning and Development Department but may also be used to fill future vacancies in other divisions as they arise.
Job Description:
Primary duties and responsibilities include composing correspondence, answering the telephone, interviewing and screening callers, responding to inquiries, arranging appointments, maintaining office files, reviewing and checking documents for accuracy, preparing correspondence and reports, collecting and compiling data, acting as secretary to City boards or commissions, entering data into computer systems, responding to requests for information, and performing other duties as assigned or required.
Minimum Requirements:
High School diploma or GED equivalent, and two (2) year's clerical and computer experience.
Special requirements: None.
Supplemental Information:
Necessary knowledge and skills include knowledge of City policies and procedures, administrative regulations, word processing, database, and spreadsheet software applications, and the principles of record keeping, records retention, and records management. Skills include reading, understanding and applying Department policies and procedures, data entry and mathematical calculations, operating a personal computer utilizing a variety of business software, assisting customers within area of focus, and effectively communicating, both orally and in writing. Physical demands and work environment are standard office environment.
