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Administrative Assistant/Receptionist

corganDurham, NCMid L4
Secretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveExecutive Secretaries and Executive Administrative AssistantsOffice Clerks, General
Corporate, Subsidiary, and Regional Managing OfficesOffice Administrative ServicesArchitectural Services
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Administrative Assistant/Receptionist Corgan is actively recruiting a dynamic Administrative Assistant/Receptionist to join the firm as part of our Durham team. Tackle these responsibilities alongside a team of creative, highly motivated individuals who are passionate about their work and ready to collaborate to achieve outstanding results. Our ideal team member is passionate and progressively seeking more responsibilities to expand their expertise.
Responsibilities include:
  • Provide flexible day-to-day office support, proactively assisting with administrative, reception, facilities, and team needs as they arise
  • Help maintain a clean, organized, and welcoming office environment for employees, clients, visitors, and vendors
  • Serve as the primary receptionist for the office, greeting visitors, answering the door, directing guests to the appropriate area or person, and creating a professional, welcoming experience
  • Support visitor procedures, including maintaining sign-in/sign-out documentation and coordinating visitor notifications, building access, and badges as needed
  • Process expense statements for office leaders, including officer expense reporting support as requested
  • Provide calendar, travel, and administrative support for designated senior leaders, as needed
  • Coordinate meeting logistics, including agendas, sign-in sheets, conference room reservations and setup, catering, refreshments, and post-meeting cleanup
  • Maintain conference room readiness before and after meetings that require setup, ensuring spaces are cleared of meeting and presentation materials and prepared for the next use
  • Support general office calendar needs, including office-wide meetings, events, visitor activities, and community initiatives
  • Plan, coordinate, and assist with setup for office-wide social events, Lunch-and-Learns, All Staff Meetings, and other office gatherings
  • Support local onboarding coordination for new hires, helping ensure first-day logistics are prepared and the employee feels welcomed and oriented to the team and office
  • Prepare routine correspondence and other administrative documents as requested
  • Answer and screen telephone calls and arrange conference calls
  • Manage incoming and outgoing mail, courier services, package deliveries, and related distribution to appropriate staff members
  • Order, receive, inventory, and restock office, mailroom, supply room, kitchen, pantry, coffee, beverage, and related supplies
  • Help maintain kitchen and shared spaces, including loading, unloading, and starting dishwashers; wiping counters; and keeping supplies stocked
  • Coordinate with building management on maintenance requests, building tickets, alarms, loading dock access, and related office needs
  • Maintain the materials resource library, including scheduling vendor visits, greeting vendors, and cataloging, organizing, and maintaining library materials
  • Provide additional administrative support for office meetings, communications, and other day-to-day office needs as assigned
Qualifications include:
  • This role is an in-office position
  • Strong organizational and communication skills, with high attention to detail and a "can-do" attitude
  • Ability to multitask, manage competing priorities, and adapt to changing office needs
  • Bachelor's or Associate degree preferred, along with 4+ years' experience; or an equivalent combination of education and experience
  • Proficient Microsoft Office skills required, including Outlook, Word, PowerPoint, and Excel
  • Personable, engaging, and service-oriented, with a genuine interest in supporting people and creating a positive office experience
  • Comfortable interacting regularly with employees, clients, visitors, vendors, suppliers, and building management contacts
  • Proactive and flexible, with a willingness to step in and help with a variety of office, reception, facilities, and team needs
  • Prior experience in a people-facing administrative, office services, or receptionist role is preferred
  • Ability to occasionally flex schedule to support early meetings or after-hours office events, as needed
This position is designated as full-time on-site and requires the employee to be physically present at the assigned office location Monday through Friday during standard business hours. Regular, reliable on-site attendance is an essential function of this role. Join Corgan and help make amazing places at a place that makes you amazing! EOE/M/F/Disability/Vet#LI-RT1

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Level

Mid L4

Location

Durham, NC

Occupation

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Industry

Corporate, Subsidiary, and Regional Managing Offices

Posted

today

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