Fleet Coordinator

Key Responsibilities: Help maintain DOT/FMCSA compliance, including drug and alcohol testing records, inspection and maintenance records, and audit readiness. Order, review, and file MVRs at hire and on a recurring schedule; grade each report against company criteria and record the result in the driver qualification file; track driver status (active, pending, under review, disqualified); and flag violations or concerns to management. Monitor driver license status, expiration dates, CDL class, endorsements, restrictions, and medical certificate expirations; follow up with drivers on renewals; and keep driver files complete and audit-ready. Apply working knowledge of Illinois and Wisconsin commercial vehicle rules, and assist with permits and filings such as UCR and IFTA.Process vehicle and trailer registrations and renewals in Illinois, Wisconsin, and Indiana, including IRP and Form 2290, and track expiration dates. Manage I-PASS accounts, including transponder assignments, account funding, statement review, and resolving violations. Use Motive daily to monitor logs, HOS violations, DVIRs, and vehicle data, and support ELD setup and driver onboarding. Schedule maintenance, track fleet expenses and fuel card activity, and provide documentation for insurance and claims. Be a go-to contact for drivers on credentials, tolls, ELD, and paperwork, and help support safety meetings and training.

Qualifications & Requirements: 1-2 years of experience in trucking, fleet, dispatch, or transportation compliance, or equivalent training. Working knowledge of DOT/FMCSA regulations and Illinois and Wisconsin requirements, including driver qualification files and MVR review. Familiarity with vehicle registration (IRP, IFTA, state registration) in Illinois, Wisconsin, and Indiana. Experience with Motive or a similar ELD platform, and with I-PASS or other toll accounts (or a willingness to learn quickly).Strong organization, attention to detail, and the ability to meet deadlines; proficiency in Microsoft Office. Transportation or logistics coursework, prior trucking office or safety experience, or a CDL is a plus.