The Accounts Receivable Specialist position is to provide financial, clerical, and administrative services to ensure efficient, timely, and accurate payment of accounts. This position resides in the Finance Department in Long Valley, NJ and reports to the Accounts Receivable Manager.
Essential Job Functions:- Generate and distribute accurate customer invoices in accordance with customer contracts, purchase orders, and company policies
- Process daily cash receipts
- Apply customer payments accurately
- Respond to customer inquiries regarding billing, payments, and account discrepancies
- Making outbound collection calls or emails in a professional manner while keeping and improving customer relations
- Escalate unresolved payment issues to management
- Monitor entirety of job to ensure precise billings
- Generate AR aging reports and identify critical issues
- Reconciling AR accounts
- Utilize sales tax exemption software
- Maintain accurate customer data, payment terms, tax information and status
- Establish a good working relationship with all departments of the business
- Ensure compliance with company policies, internal controls, and accounting standards
- Knowledge, Skills, and Abilities: Bachelor’s Degree in Accounting, Business Administration, Finance or Manufacturing Required
- Strong collection skills
- Understanding of accounting principles and practices
- Ability to work independently and in a team environment
- Well-developed analytic and problem-solving skillsStrong communication and interpersonal skills
- Time management skillsStrong attention to detail
- Ability to effectively communication with clients and all levels of organization, both written and verbally
- Multitasking and prioritizing tasks
- Proficiency in ExcelBi-lingual in Spanish
Preferred Qualifications:- Experience with pay applications – AIA, G702, G703 etc.
- Epicor ERP software experience
- Knowledge of Liens
- Experience in construction/manufacturing field
- Knowledge of Mexico's tax laws
