Reference: 40081 Lease Operations Analyst
Join a dynamic, fast-paced team supporting cutting-edge real estate operations within a renowned AI company. As a Lease Operations Analyst, you'll play a vital role in managing and optimizing lease processes, ensuring accuracy, compliance, and operational excellence across the organization's real estate portfolio. This position offers a unique opportunity to contribute directly to strategic growth initiatives in an innovative environment, working closely with lease administration, finance, legal, and external partners.
Key Responsibilities:
Support lease procurement, amendments, renewals, and change orders within lease management systems. Maintain and update trackers and reports related to lease statuses, approvals, and critical dates.
Coordinate routine lease payments, including rent, deposits, taxes, and utilities, resolving discrepancies with stakeholders.
Manage landlord and property-manager onboarding, collecting necessary documentation and setting up payment processes.
Track and flag critical lease milestones such as commencement, expiration, and renewal dates, ensuring timely actions.
Prepare and follow up on lease notices, certificates of insurance, estoppels, and other post-execution items.
Escalate delays, discrepancies, or risks to lease leadership efficiently and proactively.
Support lease system audits, data accuracy, and process improvements.
Required Skills:
3+ years of experience in lease operations, lease administration, accounts payable, or real estate-related functions.
Proven ability to handle lease abstraction, record keeping, and financial review.
Proficiency with lease management and accounting systems such as Zip, Visual Lease, or similar platforms.
Strong organizational skills with exceptional attention to detail.
Excellent communication skills, both written and verbal.
Experience managing multiple deadlines and coordinating with internal teams and external partners.
Competent with spreadsheets, trackers, and reporting tools.
Nice to Have
Skills:
Experience in commercial real estate, international payments, indirect tax, or audit disciplines.
Familiarity with lease analysis, audit controls, or evidence retention.
Prior exposure to legal or compliance documentation related to leasing.
Preferred
Education & Experience:
Bachelor's degree in real estate, finance, business, or a related field.3+ years working within lease operations, lease administration, or related fields in a corporate environment.
Other Requirements:
This role is hybrid; candidates should be available to work at our SF-based office location on selected days (Mon/Tues/Wed).Ability to operate in a fast-changing environment, raising issues proactively and communicating effectively. Experience with lease management systems and post-execution lease processes. Elevate your career by supporting innovative real estate operations in a forward-thinking company, ensuring seamless lease management and operational excellence at every stage.
