Warehouse & Fleet Coordinator Hale's AC is looking for a dependable, organized, and proactive Warehouse & Fleet Coordinator to support our growing HVAC operation in St. Petersburg. This is a hands-on position responsible for keeping our warehouse, inventory, technician trucks, fleet, and warranty processes organized and running smoothly. We are looking for someone who takes ownership of their responsibilities and stays ahead of what needs to be done. The right person should recognize when inventory is getting low, when a vehicle is due for service, when a warranty claim needs follow-up, or when a technician needs support without constantly needing to be reminded.
Key Responsibilities
Warehouse & Inventory:
Maintain a clean, safe, and highly organized warehouse.
Monitor inventory levels and ensure necessary parts, materials, and supplies remain adequately stocked.
Place, coordinate, and receive inventory orders as needed.
Stage equipment and materials for upcoming installations and service jobs.
Complete monthly physical inventory counts and ensure inventory records are accurate.
Monitor technician truck inventory and ensure required stock is replenished.
Maintain accountability for materials and equipment being removed from the warehouse.
Fleet Coordination:
Oversee the day-to-day condition and maintenance needs of company vehicles, and track oil changes, preventative maintenance, and other required vehicle services.
Coordinate vehicle repairs and maintenance as needed.
Monitor and report vehicle damage, mechanical concerns, or other fleet issues.
Ensure company vans are cleaned out and organized when returned or reassigned.
Maintain accurate fleet and vehicle records.
Work with the Operations Manager to address additional fleet needs as they arise.
Warranty & PartsPlace warranty parts orders and coordinate required returns.
Track warranty parts, cores, and outstanding returns.
Submit warranty reimbursement claims accurately and in a timely manner.
Follow up on outstanding warranty claims and reimbursements.
Coordinate with manufacturers, distributors, and supply houses as needed.
Field & Operations Support:
Pick up and deliver HVAC equipment, parts, and materials for service and installation crews.
Make supply-house and vendor runs as needed.
Deliver emergency parts or equipment to technicians in the field.
Provide an additional set of hands to technicians and installers when needed.
Assist the Operations Manager and office team with other operational needs as they arise.
Qualifications & Requirements:
HVAC parts and systems knowledge is strongly preferred.
Previous HVAC, warehouse, inventory, parts, fleet, construction, or similar operational experience is preferred.
Highly organized with strong attention to detail.
Dependable, self-motivated, and able to work independently.
Must be able to take initiative and stay ahead of responsibilities without constant direction.
Strong communication and follow-through skills.
Ability to manage multiple priorities in a fast-paced service environment.
Comfortable using computers and learning inventory, fleet, and warranty systems.
Ability to lift up to 50 lbs and perform a hands-on position that requires being on your feet throughout the workday.
Valid driver's license and clean driving record are required.
Must be able to pass a background check and drug screening.
Must be comfortable driving company vehicles locally for parts, equipment, and field support.
What Success Looks Like in This Role
A successful Warehouse & Fleet Coordinator keeps the operation moving behind the scenes. Our warehouse is clean and organized, inventory counts are accurate, technicians have the parts and truck stock they need, installation equipment is ready when required, company vehicles receive maintenance on time, and warranty claims and returns do not fall through the cracks. We are looking for someone who sees these areas as their responsibility to own, not simply a list of tasks to complete when asked.
Compensation: $22.00 - $30.00 per hour
About Us:
If you're looking for a fulfilling career in heating and cooling services in St. Pete, Hales AC is the place for you. Since 1986, we've been "The Cool Choice," offering exceptional HVAC services and creating a dynamic work environment for our team members.
Who We Are:
Hales AC is dedicated to providing the highest level of reliable service for our customers' comfort needs, and we extend this dedication to our team. Our workplace is built on integrity, teamwork, and continuous improvement. We believe in investing in our employees, providing ongoing training to keep everyone up-to-date with the latest technology and industry advancements. We are more than just a service provider; we are a community. Hales AC actively participates in Lennox's Feel the Love campaign and supports the Special Olympics, reflecting our commitment to making a positive impact.
Why Work With Us:
At Hales AC, we recognize talent and promote from within, ensuring our team members have ample opportunities for career advancement. We reward hard work and dedication with competitive salaries, great bonuses, and comprehensive benefits. Our supportive and inclusive work environment fosters professional growth and personal satisfaction.
What We OfferCareer Growth: We believe in nurturing our employees' potential. Many of our team members have advanced into leadership positions, thanks to our commitment to promoting from within.
Ongoing Training: All our technicians receive continuous training, ensuring you stay at the forefront of industry advancements and technology.
Community Involvement: Be part of a team that values community service and makes a difference through initiatives like Lennox's Feel the Love campaign and supporting the Special Olympics.
Supportive Environment: Our friendly and professional team works together to achieve common goals, providing a supportive atmosphere where everyone can thrive.
Innovative Products: As a Lennox Premier Dealer, you'll work with high-tech and innovative products, offering cutting-edge solutions to our customers.
Join Our TeamWe're growing and looking for dedicated professionals committed to delivering the best service. If you're passionate about the HVAC industry and want to be part of a supportive, forward-thinking company, Hales AC is the perfect place for you. Join us and build a rewarding career while making a positive impact in the community.
