Legal Assistant I - Public Defender (Prescott)

Role The Public Defender’s Office has a rewarding opportunity for a legal assistant supporting our attorneys in case preparation at the Prescott office. The ideal candidate will be experienced in a legal environment charged with attorney-delegated legal assistant duties. The County Public Defender’s Office has developed its own department mission and core values. We at the Public Defender’s Office strive to ensure access to justice for all people. OUR WHY We ensure access to justice for all people. OUR POV We live our why by being diligent, fearless, and principled in our pursuit of justice. OUR NON-NEGOTIABLE VALUES Dedication We show up well-prepared and are committed to our why. Courageousness We are bold, creative, and accessible every day. Honorable We are honest, authentic, and trustworthy in our actions. We are a collegial, paperless office where all employees have the option to work remotely from their homes in a hybrid arrangement or in the office full-time. We stress work-life balance and manage our caseloads to ensure it. We would love to talk to you about our office and your interests Major Duties, Responsibilities Formats, types, and prepares legal documents, correspondence, and memoranda from drafts and instructions. Files legal documents with courts and other appropriate entities, obtaining necessary hearing dates. Maintains attorney calendars by scheduling court appearances, meetings, and deadlines. Assists clients, courts, and the general public via telephone and in person, providing information and support. Processes, copies, scans, and logs incoming and outgoing case documents. Assists attorneys with trial and court preparation by organizing documents, evidence, and exhibits. Reviews documents for completeness and accuracy, analyzing as needed to determine next steps in case management. Maintains accurate case data and compiles information for statistical reports. E-files legal documents through electronic case management and filing systems. Performs other job-related duties as assigned.

Other Skills Knowledge of: Legal terminology, legal forms, and document preparation. Pertinent legal databases and rules of criminal procedure. Clerical and office practices and procedures. Business English, spelling, grammar, punctuation, and composition. Research techniques and report writing. Current Microsoft Office software. Filing and recordkeeping systems. Skill in: Providing excellent customer service. Communicating effectively verbally and in writing both face-to-face and by telephone. Establishing and maintaining effective working relationships with employees, other agencies, and the public. Organizing work, paying attention to detail, and prioritizing tasks. Ability to: Maintain confidentiality and exercise discretion in handling sensitive information. Prepare accurate and thorough legal documents and correspondence. Multitask and prioritize work independently under general supervision. Answer inquiries and provide information clearly and professionally. Maintain security and adhere to office policies and procedures. Develop effective working relationships with associates, other departments, external agencies, and the public. Keep management informed of key operational issues. Remain current with knowledge required to perform assigned duties. Act with courtesy, tact, and diplomacy. Work Environment The work environment is associated with an office setting. The work area is adequately lit, heated or cooled and ventilated.