Research Operations Coordinator Reporting to the Director of Deaf and Hard of Hearing (DHH) Child Resilience Center, the Research Operations Coordinator coordinates administrative and financial operations, including grant management, personnel and procurement processes, communications and events, and compliance with institutional policies and sponsor requirements.
Job Description:
Coordinates center events (e.g., training sessions, workshops, conferences) and provides effective coordination across research teams and university units; and serves as the point of contact for operational matters. Coordinates center-related communications and marketing to promote programs and initiatives, ensuring alignment with institutional and center branding guidelines. Collaborates with the Principal Investigator (PI) and center leadership on identifying and procuring revenue-based contracts and partnerships to sustain center operations. Collaborates with the PI and center leadership on the implementation of strategic plans and community-based action plans that support long-term goals; and manages operational projects as assigned. Drafts and coordinates scopes of work, memoranda of understanding, and agreements for center activities, collaborations, and partnerships. Collaborates with the research team on preparing, drafting, and delivering presentation materials and reports. Maintains financial oversight of expenditures, encumbrances, and available balances for federal grants and foundation awards; and produces analytical reports and data visualizations to communicate budget status to PIs and stakeholders. Creates subaward and contractual agreements in coordination with the Office of Research and Innovation and the Office of Strategic Sourcing; monitors subrecipient invoices and expenditures; tracks vendor deliverables; validates expenses against contract terms; and maintains documentation for audit compliance. Supports research and programmatic project work as capacity allows, including language access and accessibility tasks such as participating on the translation team, reviewing translated materials, and tracking accessibility-related approvals. Processes new hire paperwork for students and staff; initiates setup or modifications of costing allocations for center personnel in the institutional financial system; and provides on-site supervision support as required. Engages in proactive problem solving with the team; and resolves administrative issues through coordination, reporting, analysis, and identification of solutions. Serves as a liaison between the center, subrecipients, and vendors to facilitate effective communication and timely issue resolution. Establishes and maintains a positive and supportive working relationship with co-workers and supervisors. Demonstrates a genuine commitment to belonging in the workplace and participates in activities and workshops to foster continuous learning. Serves as a mandatory reporter under Title IX; and commits to completing Title IX training and other compliance requirements on an annual basis. Prioritizes safety in the workplace as a collective responsibility for the well-being of employees and fosters a culture of safety that is integral to our success, including strict adherence to safety procedures and protocols, as well as promptly reporting any safety hazards or incidents. Performs related and other duties as needed.
Required Qualifications:
Bachelor's degree.
A minimum of three years of professional experience with project management, research administration, event coordination, or a related field.
Ability to communicate in American Sign Language.
Preferred Qualifications:- Master's degree in Psychology, Social Work, Counseling, or a related field.
- Experience with federal grant administration.
- Experience working in a higher education setting.
- Knowledge, Skills, And Abilities:
- Strong interpersonal and teamwork skills.
- Strong ability to organize and prioritize multiple concurrent responsibilities and deadlines with attention to detail.
- Demonstrated experience with federal grant administration and cost principles, including 2 CFR Part 200.Demonstrated experience with financial management, including budget tracking, expenditure monitoring, and financial reporting.
- Demonstrated ability to work with and across University departments, outside constituents and groups.
Additional Job Details:- This is a grant-funded position.
- Other Important Information:
- The successful candidate will undergo a background check that must be cleared prior to working at Gallaudet University.
