Job ID: 89280
Location: Oakland
Contract type: Full Time
UC OFFICE OF THE PRESIDENT
At the University of California (UC), your contributions make a difference. A world leader producing Nobel and Pulitzer Prize recipients with over 150 years of groundbreaking research transforming the world. Choose a career where you can leverage your knowledge, skills and aspirations to inspire and support some of the greatest minds in the world, and those who will follow in their footsteps. Working at the University of California is being part of a unique institution, and a vibrant and diverse community. At the University of California, Office of the President, we propel our mission through impactful work locally, in government centers and systemwide. We are passionate people, serving the greater good.
The University of California, one of the largest and most acclaimed institutions of higher learning in the world, is dedicated to excellence in teaching, research and public service. The University of California Office of the President is the headquarters to the 10 campuses, six academic medical centers and three national laboratories and enrolls premier students from California, the nation and the world. Learn more about the UC Office of the President.
DEPARTMENT OVERVIEW:
Systemwide Employee & Labor Relations fosters employee engagement, negotiates and administers local and systemwide labor agreements and provides multi-faceted support toward ensuring an inclusive, diverse, collaborative and productive work environments across the UC system.
POSITION SUMMARY:
This is a TEMPORARY position within our Temporary Office of the President Staffing (TOPS) program.
KEY RESPONSIBILITIES:
Provide dedicated analytical support to a team of busy labor relations professionals
Handle critical, confidential and attorney-client-privileged information directly related to union collective bargaining agreements, negotiations, union grievances, contract management, union requests for information under HEERA, represented employee data sets, and wage implementation related decisions and plans
Perform intake and workflow management for various labor relations processes including grievances, parameters requests, requests for information and other bargaining-related needs including contract management
Case management and tracking of information primarily related to grievance processing, parameter requests, requests for information and other bargaining-related activities for Systemwide Labor Relations
Develop expertise in UC data systems and applications related to the management of represented employee data including UCPath, Cognos and FTP/GoAnywhere
Handle large, complex and confidential data sets; perform data entry and analysis; update records; produce detailed reports using SmartSheet, Excel and other programs as needed
Manage flow of sensitive represented employee data between UCOP, UC locations and unions
Timely and highly accurate updating of critical UCNet webpages related to specific union contracts and the collective bargaining process
Communicate verbally and in writing in a professional manner across all levels of the organization and with external partners including other UC locations and union representatives
Electronic document management of confidential and attorney-client-privileged materials via NetDocs, UCOP share drive, Box, SharePoint, SmartSheet and other systems as needed
Provide back-up support for operational tasks in the following areas:
Business systems support including Concur/Connexxus, Box, SharePoint, SmartSheet, T:drive.
Signature routing via DocuSign as needed, ensuring that proper content and format guidelines are followed
Monitor and manage department email accounts, adhering to department protocols
Meeting and event support (in-person, online or hybrid) including scheduling, agendas, notes, and logistics
General office support as needed
MINIMUM QUALIFICATIONS: Two years related experience
Strong proficiency in common computer applications and productivity tools including web-based applications and systems
Strong communication and interpersonal skills to communicate effectively, both verbally and in writing
Comfortable working with multiple teams, including leadership, SMEs, and cross-functional stakeholders
Skilled in managing multiple tasks, prioritizing urgent matters, and meeting deadlines in a fast-paced environment. Detail oriented
Strong ability to maintain accuracy in data entry, case record updates, and report generation
Ability to develop templates and streamline processes for efficiency and consistency
Ability to handle sensitive information with discretion, ensuring compliance with privacy and confidentiality standards
PREFERRED QUALIFICATIONS: Background in human resources and/or employee and labor relations
Knowledge of case management and business systems (e.g., SharePoint, SmartSheet, NetDocs)
Familiar with labor law, employment policies and regulations
Data system development and implementation experience
EDUCATION
Bachelor's degree in related area and/or equivalent experience/training.
SPECIAL CONDITIONS
This position is eligible for a remote work arrangement. The person hired will be required to reside within California.
SALARY AND BENEFITS:
The University of California, Office of the President, is required to provide a reasonable estimate of the compensation range for this role. This range takes into account the wide range of factors that are considered in making compensation decisions including but not limited to experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs It is not typical for an individual to be offered a salary at or near the top of the salary grade for a position. The full salary range shows the growth potential for this position.
Job Title: Project Policy Analyst 3
Payroll Title: PROJECT POLICY ANL 3 RP
Job Code: 00 5257
Salary Grade: Grade 101
PayScale/ budgeted hourly range: $37.56/hour - $52.20/hour. Salary offers are determined based on final candidate qualifications and experience.
CONDITIONS OF EMPLOYMENT:
Background Check Process: Successful completion of a background check is required for this critical position. Background check process at UCOP
As a condition of employment, the finalist will be required to disclose if they are subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct, are currently being investigated for misconduct, left a position during an investigation for alleged misconduct, or have filed an appeal with a previous employer.
"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer.
Smoke Free Work Environment:
The University of California, Office of the President, is smoke & tobacco-free as of January 1, 2014. UC Smoke & Tobacco Free Policy
As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.
EEO STATEMENT:
The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.
The University of California, Office of the President, strives to make this job board accessible to any and all users. If you have comments regarding the accessibility of our website or need assistance completing the application process, please contact us at: Accessibility or email the Human Resource Department at: epost@ucop.edu.
