Job Description:
The OCC Specialist is responsible for managing all aspects of crewmember travel, ensuring efficient, cost-effective, and compliant travel arrangements in support of flight operations. This role serves as a key liaison between crew scheduling, dispatch, and travel vendors, handling real-time travel changes driven by operational needs while maintaining a high level of service for flight crews.
RESPONSIBILITIES / DUTIES:
Coordinate, book, and modify all travel arrangements for flight crew members including air, hotel, rental car, and ground transportation. Proactively manage travel disruptions (delays, cancellations, re-routes) to ensure minimal impact to flight operations and crew legality. Monitor flight schedule changes and adjust crewmember travel accordingly in real time. Communicate travel itineraries, updates, and changes clearly to crewmembers via phone and email. Ensure all travel bookings align with company policies, contract requirements, and cost-control initiatives. Work closely with crew scheduling and dispatch to anticipate travel needs based on operational changes. Serve as the primary point of contact for travel-related issues during assigned shift, including after-hours support. Assist with vendor coordination including airlines, hotels, and rental car providers to secure preferred rates and resolve service issues. Support large-scale travel planning efforts such as pilot bidding periods, training events, and new hire onboarding travel. Maintain accurate travel records, documentation, and reporting for auditing and tracking purposes. Identify opportunities to improve travel efficiency, reduce costs, and streamline booking processes. Provide backup support to crew scheduling functions as needed. Maintain a professional and positive attitude while interacting with all internal and external stakeholders. Other duties as assigned.
QUALIFICATIONS:
Associate degree preferred or equivalent work experience in aviation, travel coordination, or logistics.2 years of experience working with SAP Concur travel and expense. Previous experience in travel booking, airline crew scheduling, or logistics coordination strongly preferred. Knowledge of airline operations (Part 121/135) is a plus. Strong ability to manage multiple travel requests and changing priorities in a fast-paced environment. Excellent communication skills, both written and verbal. Strong organizational skills with high attention to detail. Ability to work independently while collaborating across multiple departments. Experience with travel booking systems, GDS platforms, or corporate travel tools preferred. Proficiency in Microsoft Office applications.
SPECIAL POSITION REQUIREMENTS:
First shift position. Some flexibility is required when operations need dictates. Some travel may be required (10%).Must be available for on-call rotation (every 5th or 6th weekend) to support urgent travel needs. Mountain Air Cargo is an equal opoortunity employer.
