Location: Maple Grove, MN (Eligible for hybrid schedule)
Applicants must be authorized to work in the U.S. without restriction. Visa sponsorship is not available. We are the people we power. As Minnesota's not-for-profit electric cooperative, our member-owners and their members impact every decision we make. Because their needs are our needs, and their dreams are our dreams.
Summary:
Provides high quality administrative support, customer service and functional support for the transmission permitting & land rights department plus other staff and leadership in portfolio delivery, to ensure effective and efficient processes are maintained and coordinated. Organizes, files, and manages transmission permitting & land rights department hard copy and electronic records to ensure they are kept up to date and systematically logged for transmission line projects, relocations, agreements, and releases/encroachments, etc.
Total Rewards:
A typical starting range for this position is $29.00 - $38.00 + hourly. We offer market competitive base pay and adjust our offer accordingly based upon the value of the candidate's knowledge, skills and experience. In addition, our Total Rewards strategy focuses on recognizing individual performance and rewarding business results. Our robust Total Rewards package includes exceptional benefits and retirement, a focus on continuous engagement, recognition, personal and professional development, and an emphasis on work-life effectiveness.
Responsibilities:
Job responsibilities include, but are not limited to:
Coordinates and performs special administrative projects or unique functions for portfolio delivery leadership staff and as requested including all other administrative recordkeeping.
Develops proofreads and edits presentations, documents, reports, and correspondence according to GRE standards.
Develops, organizes and maintains an effective filing system for correspondence, records, forms and reports.
Gathers data for various reports; inputs select data to appropriate databases and other tools.
Responds professionally to all customer inquiries and follows up on responses as needed.
Coordinates travel arrangements as requested.
Schedules and coordinates all logistics for meetings; attends meetings taking minutes as requested following GRE standards.
Coordinates all on-boarding and termination processes including the access authorization form for employees.
Processes and prepares check requests, expense reports, purchase requisitions, credit card statements, technology requests, and invoice processing, as required including all account coding.
Prepares, reviews and proofs for content and error all legal documents for various real estate transactions including, but not limited to, easements, warranty deeds, options to purchase, quit claim deeds, tower leases, releases, partial releases of easements, right-of-way encroachment agreements, easement assignments, joint use agreements, state and county permit applications and legal descriptions for other real estate transaction documents.
Maintains a tracking system to keep record of above documents as they go through the process of being executed, recorded and filed.
Coordinates all aspects of the payment process to landowners, annual payments to lessors, licensors, etc.
Maintains and updates landowner GIS databases, easement activity reports, restriction lists for projects and all other appropriate files and records for easements and related documents for all of GRE's transmission lines.
Manages mailing list development for all transmission projects. This may include regular updates during project development.
Assembles all materials for project pre-construction meetings including all permits, easement restrictions, maps, engineering plans and any other relevant project information.
Coordinates with Public Utilities Commission (PUC) staff for notifications of state sponsored meetings/hearings and makes arrangements for public meetings, including meeting notices, room reservations, handouts, refreshments and arranging for technical support.
Researches information to enable a response from appropriate department staff.
Prepares board resolutions along with the necessary exhibits and presentations.
Oversees, coordinates and processes final project documents into SharePoint according to Primavera schedules.
Coordinates, maintains, scans, and enters project and real estate transaction documents in the land rights document system.
Educates GRE staff and new users on the document management system.
Oversees and coordinates updates of transmission permitting & land rights department operating guidelines (T-DOGS) and transmission processes (T-DIVS) according to GRE standards.
Searches county web sites for current parcel owners and information for new and existing transmission line projects.
Researches easement rights and documents in support of land rights agents, forester, member-owners, and outside requestors.
Files and organizes land rights records including easements, encroachments, line re-builds, relocations, confinements, agreements, permits, releases, partial releases or any related land rights legal documents.
Establishes and maintains a method recording data collection in conformance with GRE's GIS program.
Logs and organizes condemnation files and other legal documents.
Qualifications:
Knowledge typically acquired through high school with 2 years of post-secondary education preferred 5 years' administrative or office experience required.
Knowledge of standard office procedures and administrative functions.
Skill to utilize proper business English, grammar and punctuation and consistently apply accepted Great River Energy document formats and standards.
Skill in the use of the Microsoft suite, including Word, Excel, Access and PowerPoint. Ability to learn and use SharePoint, Oracle Content Server, Arc GIS, and other computer applications as required. Lawson experience preferred.
Skill to prioritize multiple projects by utilizing strong organizational and time management skills to complete work in an efficient manner.
Strong verbal and written communication skills.
Skill to accurately type 50 words or more per minute.
Ability to build and maintain effective work relationships and establish credibility with business partners.
Ability to appropriately maintain confidential information.
Ability to work in a well-organized, self-directed manner and willingness to assist others when needed.
Ability to adapt to rapidly changing business circumstances; must be able to thrive in a constantly changing business environment.
Ensure employees and contractors are aware of and adhere to security processes and procedures.
Ability and responsibility to work safely alone and with others while following GRE safety rules, certifications and procedures.
GRE values diversity, equity and inclusion and we are an equal employment opportunity employer.
