Assistant Director, Administration and Operations
stanford universitySan Jose, CA
Assistant Director, Administration and Operations
stanford universitySan Jose, CALead L6
Administrative Services ManagersSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveExecutive Secretaries and Executive Administrative Assistants
Colleges, Universities, and Professional SchoolsResearch and Development in the Physical, Engineering, and Life SciencesAdministration of Education Programs
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As Assistant Director for Administration and Operations at the Precourt Institute for Energy, you will lead the administrative services that support energy research, education programs, and institute centers. You will manage a fast-paced team of ~50 staff, shape staffing models, and partner with leadership to ensure resources align with strategic goals. You will design and automate processes, deliver dashboards, and coordinate high-touch events to support the institute's mission and its convening power. This is a central role that combines operations, strategy, and cross-functional collaboration to enable impactful energy initiatives at Stanford. Compensation / Benefitshybrid work schedulecompetitive pay rangeopportunity to impact energy research and policycollaborative campus environmentaccess to Stanford Doerr and Precourt resourcesprofessional development opportunities
Responsibilities:
- Manage administrative functions across the institute's centers, initiatives, and programs
- Direct the work of a team to support the activities for the institute's programs
- Partner with leadership in shaping short-term and long-term staffing models to ensure adequate resources
- Lead administrative strategies to meet the institute's mission and goals
- Ensure optimal staff resources and service support across programs
- Develop internal administrative processes to improve workflows
- Serve as local resource and specialist on administrative guidelines
- Create a comprehensive administrative resource allocation program
- Generate automated processes using tools like Smartsheet, AirTable, Excel and dashboards
- Nurture team culture and supervise day-to-day operations
- Represent leadership and staff interface to strengthen execution and trust
- Collaborate with marketing and engagements director on events and logistics
Key requirements:
- Bachelor's degree and three years of relevant experience
- Demonstrated ability to prioritize work and multi-task
- Excellent organizational skills
- Ability to take initiative and own projects
- Strong written and oral communication
- Ability to exercise sound judgment and work independently or in a team
- Relevant subject matter knowledge
- Ability to direct the work of others (supervision)initiative and ownershipproactive communicationflexibility and collaboration
SmartsheetAirTableExcel
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Level
Lead L6
Location
San Jose, CA
Occupation
Administrative Services Managers
Industry
Colleges, Universities, and Professional Schools
Posted
3 days ago