Make an Impact with Healthcare Technology Jobs That MatterThe Office Administrator covers a wide range of HR and office administrative functions. This role will support the back-office functions of the People & Organization team in North America, provide office administrative functions critical to the smooth operations of the North American Headquarters and Technology Center, as well as assist with travel and expense reporting. Make an impact Provide a high-level of customer service to employees, as well as to external guests and customers
Responsible for supporting the day-to-day operations of the P&O function and ensuring employee records, HR processes, and compliance activities are handled accurately and efficiently
Ensure data accuracy and confidentiality of employee information. Prepare
hire paperwork and employment documents
Schedule interviews and coordinate candidate communications
Track required training and certifications
Schedule meetings, training sessions, and HR events
Greet and direct guests and employees
Receive and distribute deliveries
Maintain and operate mail meter
Post outgoing mail
Facilitate office supply and maintenance requests
Manage meeting room set-up, including catering deliveries, clean up after meetings
Perform weekly and monthly employee/loaner badge audit
As requested, run badge reports for our office locations
First Aid Kit Audit
Assist with catering for new hire lunches, meetings and department requests
Maintain kitchen/lunchroom and small kitchen areas in office, keep tidy and ensure there are standard items available for restock
Maintain security by following procedures
Participate in planning and execution of evacuation procedures
Support employee events as needed
Assist P&O team with project work when needed
Act as backup for corporate Travel Manager; book employee, new hire and candidate travel as requested
Monitor and validate expense reports
Monitor traveler compliance, including identifying and making recommendations to address non-compliant travelers and unenforced policies
Assist with immigration requests, visa assistance for recruiters and travel manager
Perform other duties, as assigned.
What you need to succeed High School Diploma or equivalent
2+ years of customer service experience
Professional and friendly attitude
Use discretion and maintain confidentiality regarding sensitive data
Attention to detail and strong organizational skills
Willingness to help others when requested
Knowledge of MS Office Suite
Strong written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Multitasking and time-management skills, with ability to prioritize
Punctual with strong attendance history
Desirable, but not Essential: Hands-on experience with office equipment; printers, coffee brewers, etc.
Experience with Concur and SAP a plus Salary range for this position is $45,000 - $53,000. Salary will be commensurate with experience and skillset. We offer a comprehensive benefits package including medical / dental / vision insurance, tuition reimbursement, disability, 401k matching (up to 8%).Equal Opportunity Employer Swisslog Healthcare is an Equal Opportunity Employer, all qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, status as a protected veteran, or any other applicable status protected by federal, state or local law. Swisslog's FMLA policy can be found at:http://www.dol.gov/whd/regs/compliance/posters/fmlaen.pdfFederal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. If you require reasonable accommodation to complete the application or to perform your job, please contact Human Resources at jobs.healthcare.us@swisslog-healthcare.comOur Vision: Lead Change for Better Care Swisslog Healthcare empowers hospitals and healthcare facilities with advanced pharmacy and transport automation solutions that streamline medication management and support clinical workflows. With over 1,200 dedicated employees serving more than 3,500 health facilities worldwide, we're committed to improving patient safety and giving healthcare professionals more time for what matters most: caring for patients. Join us in shaping the future of healthcare.
