Office Administrator
insight globalPhoenix, AZ
Office Administrator
Office Clerks, GeneralSecretaries and Administrative Assistants, Except Legal, Medical, and ExecutiveOffice and Administrative Support Workers, All Other
Job description:
Insight Global is seeking an Office Administrator to support a large corporate office in Tempe, AZ. This individual will serve as the primary administrative point of contact for the office and help ensure day-to-day operations run smoothly. This is a contract-to-hire opportunity intended for someone looking to build a long-term career in office administration. This position is a contract with possibility to extend Contracts can range from 1 month to 9 months
Responsibilities include:
- Manage office supplies, inventory, mail, shipping, and general office organization
- Coordinate facilities and building maintenance requests
- Support invoicing and AP-related processes, including PO tracking, invoice submission, and payment follow-upCoordinate conference rooms, catering, and office preparation for executive and client visits
- Assist with new hire onboarding, I-9s, IT equipment, and employee departures
- Provide administrative and project support, including document management, reporting, data tracking, and records management
- Serve as an onsite point of contact for IT, facilities, vendors, and office-related needs
- Provide additional administrative support as needed in a fast-paced corporate environment
Required Skills & Experience:
- 3+ years of office administration or office management experience supporting a corporate office of 30+ employees
- Experience with invoicing, purchase orders, vendor invoices, and AP support
- Experience with facilities coordination, office supplies, and inventory management
- Strong organizational, time management, and multitasking skills with minimal supervision
- Polished, professional, and welcoming communication style
- Strong Microsoft Office skills, particularly Word and Excel
- Experience with multi-line phone systems and communication platforms such as Microsoft Teams, Zoom, or SlackTech-savvy, detail-oriented, reliable, and comfortable working in a fast-paced environment
Work Location: In person
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Level
Junior L3
Location
Phoenix, AZ
Occupation
Office Clerks, General
Industry
Office Administrative Services
Posted
9 days ago