Our client, a highly regarded financial services firm, seeking a polished, proactive Executive Personal Assistant to support a senior Executive and team. This is a unique opportunity for an experienced administrative professional who thrives in a fast-paced, high-performing environment and is ready to take on their next challenge. While prior experience supporting a C-suite executive or Principal is preferred, we are also open to candidates coming from a strong firm or demanding team who have demonstrated exceptional organization, judgment, and the ability to operate with a high level of urgency and discretion.
Location: Midtown, NYC
Work Model: 4-5 days onsite, flexibility required
Hours: 9:00 AM–6:00 PM, with flexibility as needed
Compensation: $140,000 base + discretionary performance-based bonus
The Role:
This position is approximately 50% Executive Assistant / 50% Personal Assistant to the Executive. The ideal candidate will be highly organized, resourceful, and comfortable working in an environment where priorities can shift quickly. This person will serve as a trusted partner to the Executive, anticipating needs, managing competing priorities, and ensuring both professional and personal matters are handled seamlessly.
Key Responsibilities:
Executive & Professional Support Manage a complex calendar, scheduling, meeting logistics, and shifting priorities Serve as a trusted partner to the Executive, proactively managing conflicts and schedule changesCoordinate domestic and international business travel, including flights, hotels, ground transportation, itineraries, and last-minute changesCoordinate meetings, dinners, events, reservations, and other engagements Prepare and manage expense reports Provide light professional support to additional senior members of the investment team, including calendar coordination and expenses Partner with the broader administrative team to ensure seamless coverage and communication Personal Support Provide primarily computer-based administrative support across personal calendars, appointments, travel, dining, and day-to-day logistics Coordinate personal appointments and related logistics Anticipate needs and proactively handle time-sensitive requests Handle highly confidential personal and family matters with discretion Occasional hands-on requests may include arranging lunch or coffee, but this is not an errand-running role
Ideal Background:- 5+ years of experience supporting senior executives, Principals, or high-performing teams
- Experience in a fast-paced, demanding professional environment
- Strong calendar management and domestic/international travel coordination skills
- Exceptional organization, attention to detail, and follow-through
- Calm, resourceful, and able to exercise sound judgment under pressure
- Polished and confident communicator
- Highly discreet and comfortable handling confidential information
- Strong Microsoft Office skills and ability to quickly learn new systems
- Background in private equity, finance, family office, or another high-touch professional environment is a plus
- Comfortable with occasional after-hours needs and checking email over the weekend when time-sensitive matters arise
The Ideal Candidate:
The successful candidate will be polished, proactive, highly organized, and service-oriented, with the maturity and judgment to operate independently in a sophisticated environment. They should enjoy being busy, take ownership of their work, and be someone who naturally stays one step ahead.
