Administrative Assistant

Key Responsibilities: Provide day-to-day administrative support members of the GCP/QA team. Manage and coordinate calendars, meetings, and scheduling activities. Schedule meetings, prepare logistics, and coordinate follow-up activities. Organize, maintain, and format documents and team materials. Assist with data entry, data organization, tracking, and basic reporting. Support internal communications and help coordinate information across the QA/GCP team. Maintain organized files, records, and administrative documentation. Track action items, deadlines, and follow-ups as needed. Assist team members with administrative tasks and requests to help keep priorities moving efficiently. Serve as a flexible administrative resource for the broader QA organization. Take on additional administrative responsibilities as needed based on team priorities.

Required Qualifications: Prior experience in an administrative, coordinator, or office support role. Strong organizational skills and attention to detail. Ability to effectively manage multiple requests and shifting priorities. Strong calendar management and meeting coordination skills. Proficiency with standard business software and document-management tools. Strong written and verbal communication skills. Ability to work independently while also collaborating closely with a team. Professional, responsive, and service-oriented approach. Ability to handle confidential and sensitive business information appropriately.

Preferred Qualifications: Experience supporting a biotech, pharmaceutical, clinical research, or healthcare organization. Familiarity with Quality Assurance, GCP, or clinical development environments. Experience supporting multiple team members rather than a single executive. Experience working in a highly regulated or documentation-intensive environment.