Personal Office Assistant

abacus groupNew York, NYSenior L5

Our client is a high-touch family office. They seek an Personal Office Assistant to join their Manhattan, NY office.

Responsibilities:

Support the Senior EA/Chief of Staff in managing day-to-day execution across office and family needs
Align internal and external stakeholders to keep priorities moving and communication tight
Resolve time-sensitive issues, last-minute changes, and ad hoc requests with speed and professionalism
Anchor daily office operations, including phones, mail, deliveries, visitors, and conference room readiness
Coordinate vendors and building management across IT, cleaning, repairs, supplies, security, and couriers
Maintain office organization, inventory, filing systems, and shared documents
Optimize processes to ensure a polished, efficient workplace
Manage complex calendars, scheduling, and coordination across multiple parties
Arrange travel logistics, itineraries, and last-minute changes
Provide discreet personal support to the family, including appointments, reservations, errands, events, and vendor coordination

Requirements:

5-7+ years of experience in an assistant, office manager, EA/PA, or similar hybrid support role
Proven tenure at a prior company
Family office experience is preferred
Exceptional discretion and integrity; comfortable handling sensitive information
Ability to manage competing priorities with urgency and accuracy
Strong organizational skills
Excellent communication and interpersonal skills
Experience with Outlook/Google Calendar, Microsoft Office, and ZoomJobID: 47900

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Level

Senior L5

Location

New York, NY

Occupation

Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

Industry

Executive Offices

Posted

9 days ago