About the Role:
Pinnacle Partners is recruiting for a Administrative Coordinator for a direct-hire opportunity in Indianapolis. This position is fully onsite and offers a Monday–Friday schedule from 8:00 a.m.–4:30 p.m. The Central Service Coordinator will support back-office operations, with a strong focus on maintaining accurate paper and electronic files.
Key Responsibilities:- Maintain paper and electronic grant files, including scanning documents and attaching applications, reports, and other documents to the appropriate electronic files
- Provide back-up receptionist coverage, including answering and transferring calls and greeting staff and visitors
- Process UPS mailings, labels, postage, and other mailing requests
- Provide back-up support for daily incoming and outgoing mail
- Assist with assembling the board agenda five times per year
- Coordinate copier repairs and maintenance
- Assist with conference room reservations and setup details
- Perform other basic office and clerical duties
Requirements:- 2+ years of professional work experience
- Strong attention to detail and accuracy
- Proven ability to collaborate and work well within a team
- Strong communication skills
- Experience with Microsoft 365, particularly Outlook and Word
- Comfortable providing rotating receptionist coverage
- Ability to handle confidential information with discretion
- Professional, dependable, and committed to producing accurate work
- Ability to manage periods of higher-volume filing while maintaining accuracy
Preferred: Previous administrative, clerical, or office support experience
Stable work history and demonstrated job tenure
Benefits Overview:- Health insurance
- Two retirement plans14 holidays
- Vacation time
- Floating holidays
- Family illness time
- Short-term disability
- Long-term disability
