Progressive family owned dairy, crop farming and farm equipment dealership operations seek qualified candidate to assist with reception, administrative and bookkeeping support duties. Ideal candidate has a positive attitude and strong attention to detail, is organized, flexible, energetic and self-motivated.
JOB TITLE:
OFFICE ASSISTANTSUMMARY:The Office Assistant Position is responsible for handling office reception functions, and providing administrative and bookkeeping support to the Business Office in a professional and efficient manner.
QUALIFICATIONS:
Microsoft Office experience – especially Word, Excel and OutlookSome Quickbooks experienceStrong written and verbal communication skillsEffective organizational skills and is detail orientedStrong time management skillsSelf-motivatedHonest and trustworthyAbility to work well with othersBilingual is a plusDriver's license requiredDUTIES:1. ReceptionGreeting, welcoming, directing and announcing all visitors appropriatelyScreen and provide information in response to telephone calls, responding independently when possibleReceiving and sorting daily mail and deliveriesMaintain security by following visitor protocols and controlling access2. Office SupportCoordinate both incoming and outgoing mail and shipmentsMaintain the general filing systemMaintain an adequate inventory of office and cleaning suppliesProvide word-processing and secretarial supportMaintain schedules and calendars of office space3. BookkeepingReconciling of delivery receipts and scale tickets with invoicesReconciling Purchase OrdersEntry of Accounts Payable in QuickBooksMaintain entries to tracking spreadsheets of key business accountsAssist in payroll processingAssist with basic scale house operations4. Employee RelationsAssist in the paperwork for applicants and new hiresBe first contact for employee questions5. Misc.
Duties:
Assist with light housekeeping of office areasHelp enter dairy records as neededOther duties as assignedWORK RELATIONSHIP:The Office Assistant Position will answer directly to the Owners and the Office Manager. The Office Assistant Position will also maintain communication with farm managers and other employees. WORK CONDITION:The Office Assistant Position is a full time position. The normal hours for this position are 8 hours per day during the hours of 8:30 am to 5:00 pm, Monday through Friday.
COMPENSATION: Wages will be determined based on experience and qualifications.
