Job Description:
We are adding another person to our office team and are looking for an organized, dependable Office Bookkeeper & Leasing Assistant. This position combines bookkeeping and general office responsibilities with showing available apartments to prospective residents. The ideal candidate is comfortable working with numbers, interacting with the public, keeping accurate records, and handling confidential information. We are willing to train the right person on our specific systems and procedures.
Responsibilities:- Enter, categorize, and maintain accurate expense transactions
- Collect, organize, and properly file receipts, invoices, and financial records
- Assist with accounts payable, vendor bills, and payment records
- Reconcile transactions and help identify missing receipts or discrepancies
- Maintain accurate bookkeeping records using company accounting software
- Prepare basic reports and provide documentation to management or the company accountant
- Communicate with vendors regarding invoices and account questions
- Answer phones, respond to emails, and assist with general office duties
- Schedule appointments and maintain organized digital and paper files
- Respond to rental inquiries and schedule apartment showings
- Show available apartments to prospective residents
- Provide accurate information about rental properties, availability, and application procedures
- Assist with rental applications and collect required documentation
- Maintain professional and consistent communication with applicants and residents
- Follow company policies and all applicable fair housing requirements
- Protect confidential financial, applicant, tenant, and company information
- Assist with additional administrative tasks and special projects as needed
Qualifications:- Previous bookkeeping, accounting, or office administration experience is preferred
- Working knowledge of basic bookkeeping principles
- Experience with QuickBooks or similar accounting software is a plus
- Comfortable using computers, email, spreadsheets, and standard office programs
- Strong attention to detail and accurate data-entry skills
- Good organizational and time-management abilities
- Professional, friendly, and comfortable working with the public
- Clear written and verbal communication skills
- Able to handle multiple responsibilities and adjust priorities when needed
- Dependable, honest, and able to maintain confidentiality
- Willing and able to learn new software, procedures, and job duties
- Property management, leasing, or apartment-showing experience is beneficial but not required
- Valid driver’s license, acceptable driving record, and reliable transportation may be required for traveling to properties
