Senior Administrative Associate

JOB SUMMARY: Provides comprehensive administrative support for Human Resources and Faculty Affairs, coordinating personnel processes throughout the employee and faculty lifecycle. Responsibilities include onboarding, recruitment support, position management, payroll and timekeeping, leave administration, credentialing, faculty appointments and reappointments, access requests, and employee records. Serves as a liaison among faculty, staff, departmental leadership, HR, Payroll, and other institutional partners to ensure personnel actions are completed accurately, timely, and in accordance with institutional policies and procedures. M–F | 8-hour day shift | Flexible between 7 a.m.–5 p.m.

Hybrid: 3 days on campus during 90-day training; 2 days on campus thereafter

EXPERIENCE AND EDUCATION: RequiredEducationBachelor's Degree In Business Administration, Healthcare Administration, or directly related field. Experience 5 years related experience. and May consider additional years of experience in lieu of minimum qualifications. Preferred Experience 2 years Previous supervisory experience or experience in a lead role.

JOB DUTIES: Manages and directs administrative and business functions of division or unit with responsibility for establishing, reviewing, and revising internal procedures, interpreting policies of division, department, or university for unit's personnel, supervising clerical operations, managing workflow for maximum efficiency, evaluating work progress, and determining work priorities. Prepares or assists in preparing annual budget for division or unit for approval by department management, including analyzing financial status, projecting income and expenditures, and allocating funding sources for division faculty and staff. Monitors budget, including income and expenditures. Maintains or coordinates maintenance of budgets and grants of division or unit, including approving expenditures and preparing financial reports as needed. Reconciles accounts on monthly basis; conducts overall review for overdrafts and appropriateness of expenditures. Supervises staff members and provides training. Coordinates faculty and classified staff recruitment for division or unit. Exercises decision making authority regarding hiring, disciplinary action, and terminating staff. Approves online forms or paperwork to appoint, terminate, change titles and/or salary, or accomplish other personnel changes. Coordinates and/or prepares staff performance evaluations and recommendations for merit increases. Coordinates space needs, renovations, and all division operational services. Coordinates and recommends purchase of capital and noncapital equipment. Assists in preparation of major grant applications or status reports on current grants by coordinating gathering of information from principal investigators or other appropriate personnel; ensures timely submission of grants. Ensures division/unit patient billing is submitted accurately and timely, including charge capture and coding. Reviews patient account receivables, third party payer denials, and billing appeals. Prepares or coordinates preparation of complex reports, which require significant contact with other departments and outside organizations. Designs and executes system of internal controls which provides reasonable assurance that operations are effective and efficient, assets are safeguarded and, financial information is reliable. Ensures compliance with applicable laws, regulations, policies, and procedures. Performs other duties as assigned.

Brand: 9025

Job ID: 981140

Employment Type: Full-time