Executive Personal Assistant

kensuiMarienthal, KSMid L4

Executive Secretaries and Executive Administrative Assistants Secretaries and Administrative Assistants, Except Legal, Medical, and Executive Fitness and Wellness Coordinators

Private Households Temporary Help Services Fitness and Recreational Sports Centers

APPLY NOW

Apply here: https://jobs.kensuifitness.com/?job=Assistant---------------------------------------------------------------------------------Executive Personal Assistant to CEO - Kensui Fitness

Location: Warsaw, PolandRole type: Full-time

Work style: In-person / hybrid depending on tasks

Compensation: PLN 10,000–12,000 gross per month

Language: English required; Polish strongly preferred

About the Role: Kensui Fitness is looking for a highly reliable, organized, and proactive Executive Personal Assistant to support the CEO/founder with a mix of business, personal, and lifestyle tasks. This is not a standard office assistant role and not a housekeeping role. It is a trusted support position for a busy entrepreneur, combining executive assistance, personal organization, errands, travel coordination, household coordination, and light business administration. The ideal candidate is practical, discreet, detail-oriented, and comfortable handling many different types of tasks independently.

Responsibilities: You may help with tasks such as:

Managing calendar, appointments, reminders, and follow-ups
Booking flights, hotels, restaurants, doctors, events, and tickets
Running errands around Warsaw
Grocery shopping and basic household shopping
Coordinating cleaners, repair people, deliveries, and service providers
Hiring and managing a cleaning lady or other household help when needed
Light household organization and tidying
Basic cooking or meal prep
Handling simple business/admin tasks for Kensui Fitness
Researching suppliers, services, products, restaurants, travel options, or local vendors
Managing receipts, invoices, payments, and simple records
Coordinating with employees, freelancers, contractors, or service providers
Helping organize documents, files, and day-to-day logistics

Deep cleaning will usually be handled by a separate cleaner, but light household support may be part of the role.

Requirements:

Based in WarsawFluent or strong English
Polish language ability strongly preferred
Highly reliable, punctual, and organized
Detail-oriented and good at follow-through
Comfortable with both business and personal tasks
Able to use Google Calendar, Google Sheets, Gmail, WhatsApp, and basic productivity tools
Practical problem-solver who can figure things out independently
Discreet, trustworthy, and professional
Comfortable running errands and coordinating household/lifestyle tasks
Previous experience as a personal assistant, executive assistant, office assistant, household manager, hospitality worker, or operations coordinator is a plus

Ideal Candidate: You are someone who makes life easier for a busy founder. You can take vague instructions, clarify what matters, and get things done without needing constant supervision. You are equally comfortable booking travel, following up with a supplier, organizing a cleaner, preparing a simple spreadsheet, or finding the best local option for an errand. You are proactive, calm, trustworthy, and take pride in being useful. CompensationPLN 10,000–12,000 gross per month, depending on experience, availability, and skill level. Apply here: https://jobs.kensuifitness.com/?job=Assistant

Matching similar jobs

Level

Mid L4

Location

Marienthal, KS

Occupation

Executive Secretaries and Executive Administrative Assistants

Industry

Private Households

Posted

9 days ago

APPLY NOW