Canal Corporation

Office Assistant 2 (Keyboarding) The NYS Canal Corporation is seeking candidates for a position of Office Assistant 2 (Keyboarding) at the Lysander Section. Performing a variety of administrative office tasks in the Section Office, the incumbent will be required to: Process payroll documents and initiates transactions for processing by NYPA payroll. Administer and perform various compensation and salary related actions on behalf of the Canal Section for processing by NYPA Payroll including, but not limited to: Reconcile anticipated overtime payments against overtime hours worked, ensuring that the payments are consistent with the hours charged against. Review eligibility for contractually negotiated compensation payments, such as the navigation stipend, and submits the transactions to NYPA payroll to begin and cease payments to employees as appropriate. Submit requests for situations approved by the regional Professional Engineer 4 (C/T) for Out of Title payments when employees are performing Out of Title work at a higher grade level. Processes requests approved by Human Resources and NYPA Payroll, ensuring that the Out of Title pay is received for a specific approved period of time, and notifies the Program Aide, Canal Section Superintendent, and Administrative Officer if the Out of Title scenario is ending or if it needs to be extended with another request. Coordinate with NYPA Payroll and communicates with impacted employees in instances of back salary awards, penalties and garnishments in accordance with court orders, and disciplinary proceedings that lead to financial penalties via settlements and/or arbitration. Calculate and submit for processing by NYPA payroll instances of holiday pay for permanent and seasonal employees, instances of lost time and/or unauthorized leave, etc. Perform activities related to the administration and communication of Canals time and attendance program for the assigned Canal Section. Serves as timekeeper for the Canal Section, entering information on timesheets for employees absent on leave, vacation, etc. for submission to NYPA Payroll. Initiates requests with Human Resources to transfer employee accruals balances from an employee's former agency to Canals upon the transfer of a current State employee. Audits employee accruals balances to ensure that they are earning the correct amounts consistent with Canals' time & attendance rules and negotiated agreements. Handles inquiries from employees regarding accruals usage and balances, referring the more complex inquiries and/or unresolved situations to Human Resources and to NYPA Payroll via the My HR+ system. May assist with ordering and maintaining office supplies for the Canal Section, and orders and maintains/reconciles other necessary supplies for the Section such as automobile fuel, marine fuel, and road salt. Serves as a back-up to the Program Aide within the Canal Section, as necessary and appropriate. Additional duties, work hours, and any available telecommuting options will be discussed during the interview. The NYS Canal Corporation is responsible for overseeing and maintaining the 524-mile waterway for boating, recreation, tourism and agriculture. The New York State Canal System includes the Erie, Champlain, Oswego and Cayuga-Seneca canals, linking the Hudson River with the Great Lakes, the Finger Lakes and Lake Champlain. The 200-year-old NYS Canal System extends over 524 miles and plays important roles in New York's economic development, tourism industry and environmental stewardship. Telecommuting possibilities and working hours will be discussed at the time of interview. Candidates with no previous state service will begin at the starting rate of the salary range listed above.