2nd PurserPro-active approach to problem solving; Treats crew members as the internal customer Ultimately Responsible for all operations within the Crew Office. Supervise, train and guide Second Purser Crew and Crew Administrator Audit Crew Administrator and Second Purser Crew floats. Responsible for ships clearance for all crew related matters. Arrange visas with port agents for crew sign offs. Attend ship's clearance taking care of all crew related issues with agents and authorities. Arrange transportation and hotel for sign off crew members with port agent. Crew departure tasks with exception of sending / distribution of crew manifests & movement. Sign on crew members. Ensure all Sign on procedures are completed correctly after sign on. Ensure all Sign off procedures are completed correctly after sign off. Schedule and lead the sign off briefing. Escort crew through the terminal in US ports. Assist crew with payroll queries during crew office hours. Process all FOB requests, ensuring correct criteria etc. Authorize passports to crew with Department head's authority. Vacation schedule send out, collate comments, requests etc. and communicate with shore side HR. Crew Cabin Assignments. OCI Uniform requisitions for replacement uniforms and ensure all parameters are met etc. Ultimately responsible for the Entire Payroll process. Activate crew payroll contracts in MXP. Review expense Reports prepared by Second Purser Crew prior to requesting Chief Purser signature. Verify US taxes have been deducted for all US residents on payroll by comparing to MXP tax report for those with SS #s. Double check Crew sign off dates to payroll ending dates and ensure the sign off pay calculation is correct. All bank wires set up, approval and balancing mid and eom reports in MXP. All Administration in Travel Ex website for mid month wires. Run & Balance all Mid and EOM reports. Check the balance of Payroll Journal Entry to Additions & Deductions Sheet. Double check the 12 months contract paid onboard in the current month. Balance cash advance to actual cash after sign offs, Mid and EOM cash advances. Prepare EOM payroll package and obtain Chief Purser signature. Ensure all payroll packages are retained / destroyed in accordance with the retention policy Facilitates the training of new Crew Pursers; Train and support Second Purser Crew and Crew Administrator Will participate in crew and passenger safety drills according to instructions from ship's command; Comply with company safety and pollution prevention regulations; Miami, Florida, United States
