Administrative Assistant Oakland International Academy is looking for a warm, organized, and dependable Administrative Assistant to be the heart of our school office. This role is the first point of contact for students, families, and visitors - and plays a critical part in keeping daily operations running smoothly.
What You'll Do:- Serve as the front-line welcome for students, parents, and visitors, maintaining a positive and professional office environment
- Answer phones, route calls, and respond to inquiries with care and professionalism
- Manage student records, absences, tardies, and lunch payments
- Support state reporting requirements including MCIRS, MSDS, and similar submissions
- Assist with newsletters, parent communications, and promotional materials
- Maintain the school calendar and provide administrative support to building leadership
- Onboard new staff into Timeclock and distribute payroll
- Attend meetings, take minutes, and handle general office duties as needed
What We're Looking For:- Strong interpersonal and communication skills - written and verbal
- Proficiency in Microsoft Word and Excel
- Excellent organizational and multitasking abilities
- Ability to handle confidential student information with discretion
- Calm and professional demeanor when working with students, staff, and frustrated parents
- Familiarity with standard office equipment
- Arabic language preferred
- Must pass criminal background clearance
Compensation & Benefits:
Competitive pay Health, dental, and vision insurance 401(k), paid time off, tuition reimbursement, and employee assistance program
Schedule: Monday - Friday, 8-hour shift
If you're a people person who thrives in a fast-paced school environment and takes pride in keeping things organized, apply today and join the OIA team.
