Human Resources Assistant And Licensure Specialist
Pay Grade: 68 Months of Employment: 12
Reports to: Director of Human Resources
Purpose: To provide clerical and administrative office support for personnel services
Responsibilities:- Provide clerical support for the Director of Human Resources.
- Serve as licensure contact for certified staff with DPI, including submitting licensure and renewal credit requests, and maintaining licensure files. Also keeping track of employees with provisional licensure requirements.
- Initiate criminal background checks on all new employees and maintain files of reports.
- Assist in setting initial salaries for all certified instructional staff based upon DPI salary schedules.
- Post vacancy announcements in Talent Ed for all positions and post vacancy notices from other systems.
- Respond to employment verification requests.
- Maintain longevity records and submit to payroll for payment.
- Maintain substitute files and disseminate lists to schools. Also update subs in E-solutions Subfinder computer systems.
- Prepare teachers contracts and letters.
- Complete state reports including SS200, SS300, New Hire Reports, Teacher Vacancy Report, and Teacher Turnover information.
- Coordinate coaching contracts and submit to payroll for payment.
- Maintain service records
- Maintain renewal credits for employees
- Maintain updates and staff actions on the HR information system (LINQ)
- Send employment letters following each Board Meeting.
- Maintain BT & Probationary status lists and communicate information with school administrators.
- Maintain Mentor/Mentee list information.
- Maintain evaluation schedules and set up within the NCEES program for certified staff and file observations.
- Assist with staff recognition programs and special events.
- Perform other duties as assigned.
- Knowledge and Abilities:
- Ability to maintain confidentiality.
- Knowledge of general office practices.
- Knowledge of basic bookkeeping and accounting practices.
- Knowledge of purchasing and selection practices.
- Knowledge of North Carolina Professional Educator Licensure (preferred)
- Knowledge of LINQ and NCEES (preferred)
- Ability to operate standard office machines.
- Ability to use correct grammar, spelling, and mechanics in writing reports.
- Ability to compare information accurately.
- Ability to use basic computer software programs (Word, Google, etc.) and learn the use of more complex software.
- Training and Experience:
- High School Diploma and two years of employment in an administrative office or equivalent combination of education and work experience preferred.
- Experience in an educational setting (preferred)
- Training or experience in the use of Microsoft Office and Google products preferred.
