Paralegal ( Medical Field )

Position: Full Time, FTE 1, Shift: Days – Hours: 8:00 am to 4:30 pm

Job Overview: The Paralegal provides comprehensive legal and administrative support to the General Counsel at Valley Medical Center (VMC). This position coordinates a range of legal functions including contract management, regulatory compliance, litigation support, and policy development to ensure the organization’s legal operations are efficient, organized, and aligned with healthcare regulations and priorities.

Responsibilities: Draft, review, and manage contracts, agreements, and legal documents under the supervision of the General Counsel. Compose templated or simple agreements and coordinate the organization’s contract review process. Maintain contract lifecycle management, including tracking, renewals, and document retention. Ensure contracts comply with organizational policies and applicable laws and regulations. Assist in negotiating contract terms and coordinating with internal stakeholders. Prepare legal correspondence independently. Support compliance with federal and state healthcare laws and regulations, including HIPAA. Assist with regulatory audits or inquiries, accreditation reviews, and compliance investigations. Maintain and update legal and compliance documentation, policies, and procedures. Monitor regulatory changes and support implementation of necessary updates. Assist in managing litigation matters, including document collection, organization, and production. Coordinate with external counsel and support case preparation. Maintain litigation files, calendars, and deadlines. Support responses to subpoenas, claims, and legal inquiries. Independently research, compile, and organize confidential information. Conduct legal research and prepare summaries, reports, and correspondence. Draft internal memoranda, policies, and presentations on legal topics. Maintain organized legal files and document management systems. Collaborate with departments such as compliance, privacy, HR, and risk management on legal matters. Provide guidance and support to internal stakeholders on contract and legal processes. Promote awareness of legal and compliance standards across the organization. Ensure legal processes are efficient, standardized, and well‑documented. Track and report on legal workload, contract status, and key metrics. Support department budgeting and vendor management activities as needed. Ensure work tasks are performed according to work plans and within target timelines. Perform other duties as assigned.

Qualifications and Requirements: Associate’s degree in Paralegal Studies, Legal Studies, or related field required; or two (2) years of relevant experience may substitute for the degree. Minimum three (3) years of paralegal or equivalent experience, preferably in healthcare, hospital, or corporate legal environment. Notary license required, to be obtained within 90 days of hire. Paralegal certification (e.g., NALA or equivalent) preferred. Experience supporting attorneys in contract review, litigation, or regulatory compliance matters preferred. Experience drafting, reviewing, and managing contracts and legal documents preferred. Proficient use of Microsoft Office suite required. Familiarity with SharePoint preferred. Proficient knowledge of legal and medical terminology, legal forms and documents, and business and legal letter‑writing practices. Working knowledge of public record laws and regulations. Proven ability to plan, anticipate, and initiate legal and office tasks/routines independently with appropriate judgment and within set parameters. Understand and follow written and oral instructions. Ability to learn, apply, and interpret laws, policies, and procedures. Must demonstrate sound judgment in evaluating situations and making decisions. Ability to maintain effective employee, patient, and public relations. Must demonstrate integrity, professionalism, and discretion in handling confidential information. Strong understanding of healthcare laws and regulations, including HIPAA and related privacy standards preferred. Ability to manage multiple priorities and deadlines in a fast‑paced environment. Strong written, verbal communication, and organizational skills with high attention to detail and accuracy. Proficiency in legal research tools and document management systems. Ability to maintain confidentiality and handle sensitive information with discretion. Physical and Mental Demands Requires prolonged periods of sitting and working at a computer; ability to review detailed documents for extended periods; planning, organizing, and working on multiple tasks simultaneously; tolerates ambiguity in instructions and work situations.