Payroll / Benefits Coordinator (East Lansing)

ASSIGNED DUTIES: Add new and delete terminated employees to HRIS database. Enter and maintain employee datasuch as wages, dates, benefits plans, deductions, tax codes, addresses, coverage options, dependent information, employer and employee costs, etc. Liaison to MESSA with employeebenefit change information; Write and edit Crystal reports and HRIS queries, both new and existing in response to requestsfor information; Verify payroll registers to ensure employment and benefit data is entered. Make adjustments tocorrect problems and errors; Responsible for COBRA Administration: • Maintain compliance with COBRA law relative to processing individual'sapplications and financial transactions Maintain database to track legally required timelines for coverage Send all legally required documents and correspondence Create and adjust leave bank database and accrual rates. Create/update/process leave rolloverinformation; Update and maintain employment/benefit/payroll/tax tables in HRIS; Work with management to develop process and procedures regarding contract language for entireorganization; Prepare employers statement for short and long-term Disability Income Benefit forms. Act asliaison with MESSA Disability; Enrollment and de-enrollment of active and retired employees into various employee benefitgroup plans; Reconcile and remit all fringe benefit payables to internal and external vendors on a timely basis, including section 125 and 401(k) funds; Assist with year-end audits and W-2 processing and final submission to IRS; Responsible for compiling the information for, and preparing, the quarterly IRS Form 941. Alsoresponsible for the annual reconciliation of 941's to W-2's and subsequent amended filings asneeded; General Ledger Reconciliation: Monthly account reconciliation for all payroll related withholding accounts to ensure compliance with all respective taxing authorities and other authorities with compliancerequirements. Create required schedules for audit; Apply terms of labor agreements and policies; Process payroll and benefits change forms, input data into the system, compute proper pay, verify registers and maintain deduction/benefit files; Review weekly payrolls in comparison to prior pay information to ensure net to net isreasonable. Research anomalies; Responsible for quarterly payments to retirees who receive cash in lieu of medical coverage; Responsible for verification of all insurance related billings, such as health, dental, etc. to ensureproper billing and payment; Respond to requests for information regarding employment and insurance verification andbenefit plan coverage. Prepare appropriate documentation, and distribute legal filings to the IRSand internal sources; Create, update and maintain payroll and benefit related spreadsheets. Perform calculations andbalance transactions; Provide assistance to the department by receiving telephone calls, visitors, and mail; copying anddistributing materials; maintaining files and reports; and typing and filing as needed; Work in collaboration with Staff Retirement Administration Office to ensure retirees aremanaged correctly for employee status and benefit placement; Create positions, reorganize/update position management within system to ensure appropriatedistribution of employees to managers for reporting, budget and financial purposes; Process garnishments and provide appropriate information to court/plaintiff/employee for initialrequests and final processing within defined legal guidelines; Provide changes of employment and personal information for all employees to appropriate areaswithin the organization; Process insurance billings; Administer leave tracking and ensure accurate payroll records; Maintain and track pay periods, hourly wages, salaries, overtime, leave time, paychecks, etc. Other support responsibilities include:451/457 accounting for payouts 401(k) changes, census, and discrimination testing415 testing5500's for MEA, MESSA, MEA FSNew employee orientation Imputed income year-end computationsW-2'sAnnual budget projections for MEA, MESSA, MEA FSOpen enrollment Section 125 planRDS940Medical rate database changesMESCProvide assistance to outside auditors; Perform other job-related duties as assigned from time to time.

MINIMUM REQUIREMENTS: Graduation from a standard high school or vocational school; Recent experience in human resources, benefits or related field; Experience and training which provide the following abilities, skills and knowledge:knowledge of the principles and practices of double entry bookkeeping; ability to operate a personal computer and common office equipment, including Wordand Excel; ability to make moderately complex mathematical calculations accurately and rapidly; knowledge and experience in Crystal report writing; knowledge of the operation of computers and time tracking systems; ability to communicate tactfully, courteously and effectively; ability to assemble and organize data; andknowledge of business English, spelling and punctuation.