Executive Assistant- Japanese Bilingual

Executive Administrative Assistant Founded in 2011, Toyota Tsusho Systems US, Inc. (TTS-US) is a Toyota group company that develops IT solutions wherever global businesses operate. As TTS-US transforms into a technology and mobility company, it works with eight TTS affiliates worldwide to establish a secure and resilient Toyota global value chain. The creative capacity to forge limitless business opportunities is one of the strengths of Toyota Tsusho Systems. We are seeking a highly organized, proactive, and skillful Executive Administrative Assistant to join our team. The ideal candidate has more than 5 years of executive administrative support or office operations experience, professional bilingual proficiency in Japanese and English, and a strong understanding of Japanese business culture. The successful candidate will manage complex calendars, meetings, travel, expenses, invoices, executive events, and cross-cultural communication while handling confidential information with discretion and adopting AI-enabled productivity tools.

executive calendars, conference rooms, agendas, meeting materials, catered meals, committees, and cross-functional meetings. Arrange domestic and international travel, including flights, hotels, rental cars, limousines, and other ground transportation, using designated travel systems. Prepare travel-related expense reports and process non-travel invoices and related expense reports accurately and on time. Coordinate local arrangements for business travelers and affiliated companies. Plan and organize executive, department, and company events, including venues, meals, invitations, schedules, stakeholder communication, meeting dinners, conferences, congresses, and showcases. Translate short Japanese documents into English as needed and distribute information, reports, and documentation to stakeholders. Receive and send domestic and international mail and parcels; order office supplies; maintain distribution lists; and support departmental IT or service requests through ticketing systems such as Service Now and provide backup support for other executive assistants as needed. Use Microsoft 365 tools, including Outlook, Teams, Excel, PowerPoint, and Word, to support executive identify administrative needs, risks, and solutions, and learn AI-enabled tools and new technologies that improve productivity and workflows. Handle confidential executive, employee, and business information with discretion and follow applicable data-handling requirements. Apply continuous improvement, standardized work, problem solving, collaboration, and respect for people in daily responsibilities.