Drafts all correspondence and letters to clients, accountants etc. with respect to corporate matters for the Lawyer to review and sign. Delivers letters and correspondence via appropriate method (i.e. fax, e-mail, or courier).
Completes corporate minute books and folders and enters information into corporate database (determines deficiencies if necessary). Drafts letters to clients seeking missing information or instructions.
Orders and reviews preliminary and full NUANS reports, Certificates of Status, Profile reports etc.
Prepares annual resolutions/minutes of meetings as required.
Prepares dividends (capital, eligible and ineligible), bonus resolutions and certified copies thereof.
Updates corporate lists with new companies received and maintains corporate records with respect to addresses, directors, shareholders, officers, etc.
Prepares audit inquiry responses, as required.
Drafts and files business name registrations, limited partnership and general partnership registrations and renewals.
Completes and files Form 1 NOC with Ministry when addresses, directors or officers change.
Prepares annual returns as required.
Prepares corporate documentation including but not limited to Articles of Incorporation, Articles of Amendment, Continuance, Amalgamation, Dissolution, Revival when instructions have been received.
Drafts share transfers, as instructed. Forwards to Lawyer for review and approval.
Completes transaction files as required including but not limited to; ordering corporate searches/due diligence, supplies, obtaining information, arranging for delivery/exchange of documents, arranging for necessary banking, drafting and filing PPSA registrations when needed, providing accounting reports to clients and post-closing matters.
Qualifications:
A minimum of 1-5 years of experience in a similar position in a Corporate Law practice
A diploma in a related Legal Administration and/or Law Clerk program or equivalent years of experience
Must be proficient with Microsoft office etc.
Working knowledge of Fastco, Cyberbahn and Legal Accounting Software
The successful candidate must demonstrate the following:
Excellent interpersonal and communication (written & verbal) skills
Ability to analyze and understand legal documents and maintain strong attention to detail
Must be highly organized with the ability to multi-task and meet tight deadlines
Ability to maintain confidentiality of pertinent data
Demonstrates a professional demeanor, high ethical standards, respect and commitment to service excellence
Ability to work independently as well as cohesively with lawyers and other employees as part of a team
Ability to work efficiently and effectively under pressure with simultaneous deadlines
