100% Onsite in Glendale, AZ; Boca Raton, FL; and Herndon, VA - No Hybrid or RemoteJob Summary: The Senior Export& Trade Compliance Manager provides essential operational and administrative supportto the U.S. Export Compliance team. This individual serves as a primary point of contact for routine export activities, acting as a critical liaison between internal business functions and the Export Control team. The ideal candidate is a highly organized, proactivemulti-tasker who thrivesin a fast-paced environment. You must be comfortable managing a diverse portfolio of daily responsibilities ranging from real-time transaction screening and document control to long-term project support while ensuring the business remains in full alignment with EAR regulations. This role requires a detail-oriented professional who can pivot quickly between administrative tasks and regulatory research without losing accuracy or momentum.
Primary Responsibilities: Routine Compliance & Tactical Execution:
- Screening &Due Diligence: Execute daily Restricted Party
- Screening (RPS) for suppliers and partners using compliance screening tools; document and archive all results.
- Shipment
Clearance:
Act as the first line of defense for shipment holds; track down missing export elements (e.g., End User Statements, ECCNs) and supportcompany sites to ensure outboundflow. EEI & ACE Management: Review Electronic Export Information (EEI) filings againstcommercial invoices for accuracy; resolve filing discrepancies. Licensing &Regulatory Support Application Support: Assist Senior Managersin preparing and submitting export license applications via SNAP-R and monitoring license status. Jurisdiction & Classification: Support the Commodity Classification (CCATS) process by reviewing supplier data and maintaining the master classification database. Exemptions &Exceptions: Ensure all recordkeeping requirements are met prior to the use of EAR Exceptions.
Data Management & Internal Communications:
Digital Ownership: Full ownership of the Export Control internal documentation; ensure all policies, forms, and updates are current.
Information Architecture: Lead the migration of historical compliance data into organized drive structures.
New Hire and Candidate Screening:
- Manage routine onboarding for new personnel, including providing Export
- Control new hire orientations.
- Process Secure Hiringalerts and conductnecessary screening of candidates.
Subsidiary Responsibilities:
Multi-Entity Coordination: Act as a tactical resourcefor company subsidiaries, assisting in the alignment of their local processes with the central requirements.
Internal:
Controls Assessment: Assist in the collection, organization, and auditingof evidence requiredto achieve and maintain internal controls across all U.S. sites.
Site-Specific Troubleshooting: Provide administrative supportto Export Pointsof Contact (EPoCs)at company sites, helping to resolve daily shipping holds and regulatory queries.
Corporate:
Mandate Execution: Support the rollout of corporate-led compliance initiatives, ensuring that policies are effectively communicated and implemented across all business entities in the perimeter.
Tracking, Reporting & Auditing:
- Compliance Logs: Maintain a daily
- Technology Transfer Log and the Master Trackerfor Government Inquiries.
- EPoC Coordination: Manage the Export Point of Contact(EPoC) roster, identifying gaps and ensuringall sites have nominated representatives.
- Regulatory Intelligence: Conduct routine researchinto BIS, OFAC, and DDTC enforcement actions (specifically aerospace trendsin China/Russia/Iran) and draft executive summaries for leadership.
- Recordkeeping: Maintain rigorous audit trails for all classifications, licenses, and shipmentsin accordance with U.S. Government regulations.
- Training & Logistics:
- Program Coordination: Manage the logistics for site-wide trainingsessions (HRBP, Procurement, Engineering), including scheduling, invitations, and attendance tracking.
- Meeting Management: Setagendas for monthlycompliance calls and record actionable minutes to drive project completion.
Additional Responsibilities: Other duties as assigned: Qualified Experience and Training:
Education
Required: Bachelor's degree or 4 additional years of experience in Aerospace/Defense.
Preferred: High school diploma or GED.
Experience
Required:
8 years of experience in export compliance, international logistics, or a paralegalrole within a highly regulated industry (Aerospace/Defense preferred).
Licensure/Certifications
Required: none Preferred:
Licensed Customs Broker
Travel Required: 10% Domestic
Citizenship:
Authorized to work in the US, able to work in the U.S. without current or future need for visa sponsorship.
Clearance: None. Qualified Skills: Knowledge, Skills, Demonstrated Capabilities:
Required:
Exceptional organizational skills and the ability to manage high-volume administrative tasks with a high degree of accuracy. Communication Skills:
Required:
Ability to read, write, speak, and understand English.
Ability to defend compliance values professionally when interacting with external vendors and internal stakeholders.
Technical Systems Proficiency:
Required:
Proficiency with OCR or similar GTM software, ACE/AES, and SNAP-R. High proficiency in Google Workspace (Sheets, Sites, Drive).Level of Decision Making: This role must be able to make operational, tactical& strategic decisions that impact the trade controls compliance of each transaction.
Direct Reports: None.
Physical Requirements
Onsite:
100% in Glendale, Arizona; Boca Raton, FL; or Herndon, VA - No Hybrid or RemoteVision: able to see and read computer screens and other electronic equipment with screens, able to read documents, reports, and engineering drawings. Daily
Hearing: able to participate in conversations in person and via teleconference or phone and to hear sounds on the production floor including safety warnings or alarms. Daily
Speaking: able to speak in conversations and meetings, deliverinformation and participate in communications. Daily
Equipment Operation (personal computer, telephone, copies, fax machine, and related office equipment and using electronic identification card to enter buildingfloors and internaldoors): able to operate most office and personal electronic equipment and some tools including production tools such as hydraulic lifts. Daily
Carrying: able to carry documents, tools, drawings, electronic equipment up to 30lbs/14kgs. Minimally
Lifting: able to lift documents, tools, drawings, electronic equipment up to 30lbs/14kgs. Minimally
Pushing / Pulling:able to push and pull small officefurniture and some equipment and tools. Minimally
Sitting: able to sit for long periodsof time in meetings, workingon the computer.
Daily
Squatting / Kneeling:able to squat or kneel to retrieveor replace items stored on low shelving.
Minimally:
Standing: able to stand for discussions in offices or on the production floor. Regularly.
Travel: able to travel independently and at short notice. Very minimal amount if at all.
