Bookkeeper/Accounting and Administrative Specialist

Trueline's client, an established and growing multi-location retail and hospitality company, is seeking a Bookkeeper / Accounting & Administrative Specialist to join its team in Jersey City, NJ. This is a part-time, 100% onsite opportunity for an experienced QuickBooks professional who enjoys hands-on accounting, a collaborative environment, and the potential to grow into broader business operations responsibilities.PART-TIME ROLE TO START AS POSITION GROWS!*up to $35/hr for 25-30 hours a week to start What You'll Do as the Bookkeeper / Accounting & Administrative Specialist: Manage day-to-day bookkeeping for multiple business entities, ensuring financial records remain accurate and organized. Process vendor invoices, accounts payable, and outgoing payments. Reconcile bank accounts, credit card activity, and daily sales transactions. Review transactions from retail and hospitality point-of-sale systems to ensure they are accurately recorded in QuickBooks. Prepare journal entries, track expenses, and maintain general ledger accuracy. Coordinate intercompany transactions, shared expenses, and internal billing. Communicate with vendors and internal teams to resolve discrepancies and payment questions. Assist with sales tax reporting, payroll information, and other routine accounting activities. Maintain organized financial documentation and support accounting process improvements. Provide occasional administrative assistance, with opportunities to take on additional responsibilities as the role develops. Must-Haves as the Bookkeeper / Accounting & Administrative Specialist: Proven hands-on bookkeeping or general accounting experience. Strong proficiency in QuickBooks, including journal entries, reconciliations, and general ledger transactions. Experience managing accounts payable, processing invoices, and maintaining accurate financial records. Solid understanding of accounting fundamentals and how transactions affect financial statements. Excellent attention to detail, organizational skills, and ability to manage competing priorities. Ability to work independently and resolve routine accounting issues without extensive supervision. Strong communication skills and a professional, dependable approach. Comfort working with multiple sets of books and learning new accounting or business software. Availability to work onsite in Jersey City, NJ, approximately 25-30 hours per week. Nice-to-Haves as the Bookkeeper / Accounting & Administrative Specialist: Approximately 5-8 years of bookkeeping or accounting experience. Experience supporting multiple companies, business locations, or legal entities. Background in retail, restaurants, hospitality, or other transaction-heavy businesses. Familiarity with point-of-sale reconciliations, inventory-related transactions, and vendor management. Experience with Toast, TripleSeat, or similar retail and hospitality systems. Exposure to payroll coordination, sales tax filings, or office administration. Interest in expanding into an Office Manager, Accounting Manager, or Business Operations Manager position over time. Our Client Offers: Competitive hourly compensation of $30-$35, depending on experience. An initial part-time schedule of approximately 25-30 hours per week, with potential for additional hours. Flexible weekday scheduling, typically Monday-Friday between 9 AM and 2 PM or 3 PM.Potential consideration for a consistent four-day workweek. Health, dental, and vision insurance with employer contributions, with most benefits available to employees working at least 25 hours per week.401(k) eligibility after one year, with company matching contributions of up to $5,000 annually. Paid time off. Employee discounts across company businesses. A friendly, relaxed, and collaborative workplace. Direct interaction with experienced business leadership and opportunities for professional mentorship. Exposure to accounting across multiple business operations. Opportunities to expand responsibilities, increase hours, and pursue career advancement based on performance and business needs.