Buyer 1The Buyer I is an integral member of the supply chain team, reporting directly to the Procurement Manager. This position works closely with other Buyers and cross-functional teams in production, engineering, finance, and warehousing to support daily inventory and material deliverables. The Buyer I is responsible for managing supplier communication, issuing purchase orders, monitoring inventory and shortages, and ensuring materials are available on time to meet production requirements.
Responsibilities:- Tactical Purchasing
- Create, issue, and manage purchase orders for materials, components, and supplies.
- Track open orders and confirm on-time delivery through the ERP system (Ponderosa / NetSuite).Monitor open purchase orders and follow up on late deliveries
- Escalate supplier quality, delivery or service issues
- Maintain accurate supplier and part information in the system.
- Update and track PO documentation to buyer or Manager
- Material Planning & Coordination
- Review material requirements and reorder points to ensure continuous production flow.
- Monitor inventory levels and potential shortages, escalating issues as needed.
- Coordinate with production and warehouse teams to align material needs with actual usage and demand.
- Communicate proactively with suppliers to expedite or adjust deliveries.
- Support material readiness for production schedule changes and product launches.
- Help Identify Slow moving, excess, or obsolete inventory.
- Supplier Communication
- Maintain routine communication with suppliers
- Confirm order details, delivery commitments, and pricing accuracy.
- Track supplier performance on key metrics such as on-time delivery and responsiveness.
- Assist in maintaining supplier scorecards and documenting improvement opportunities.
- Support logistics coordination to ensure timely material arrivals.
- Assist with supplier onboarding
- Inventory & Cost Support
- Review inventory and usage data to maintain optimal stock levels.
- Verify purchase prices, freight charges, and invoice accuracy.
- Participate in cycle counts and assist in reconciling variances.
- Collaborate with Finance and Supply Chain leadership on cost tracking and reporting.
- Support cost and efficiency improvements through accurate data management and supplier collaboration.
Reporting & Administration:- Prepare and maintain open order reports, shortage summaries, and material tracking logs.
- Generate daily or weekly procurement and inventory reports for leadership review.
- Ensure purchasing documentation complies with company standards and policies.
- Contribute to continuous improvement initiatives that enhance accuracy and efficiency in purchasing processes.
- Prepare weekly status reports for commodities and critical materials
- Work Activities & Competencies
- Information Gathering: Collect and organize purchasing and inventory data from the ERP system and suppliers to support accurate and timely decisions.
- Communication & Teamwork: Work closely with suppliers and internal teams—such as production, engineering, finance, and warehousing—to keep materials flowing smoothly.
- Systems & Tools: Use ERP systems (Ponderosa / NetSuite) and Excel to enter data needed to update purchase orders, and track deliveries related to accurate inventory levels.
- Decision-Making: Prioritize daily purchasing tasks and bring important or urgent issues to the attention of the Procurement Manager.
- Problem-Solving: Assist in resolving supplier or delivery issues by researching problems and helping find solutions.
- Organization & Time Management: Handle multiple purchasing tasks and deadlines while keeping information and records up to date.
- Accuracy & Attention to Detail: Double-check data, reports, and purchase orders to ensure everything is correct and follows company standards.
Requirements:
Associate degree in Business, Supply Chain, or a related field, or equivalent relevant experience.1–2 years of experience in purchasing, procurement, materials coordination, or planning (internship or co-op experience acceptable).Proficiency in Microsoft Excel (pivot tables, lookups, data validation).Familiarity with ERP systems (Ponderosa, NetSuite, or equivalent).Strong written and verbal communication skills. Highly detail-oriented, dependable, analytical, and able to prioritize multiple projects. Basic understanding of material planning, forecasting, and inventory management principles. Basic Negotiation skills
Preferred Qualifications:
Experience in a manufacturing or distribution environment. Working knowledge of purchasing principles, cost analysis, and supplier management. Exposure to inventory control or planning methodologies (such as MRP or demand planning).Rewarding Compensation and Benefits Eligible employees can elect to participate in:
- Comprehensive medical benefits coverage, dental plans and vision coverage.
- Health care saving account.
- Short- and long-term disability.
- Life insurance and Critical Illness insurance.
- Employee and Family Assistance Program (EAP).
- Retirement plan (401k) with a generous company match.
The statements used herein are intended to describe the general nature and level of the work being performed by an employee in this position, and are not intended to be construed as an exhaustive list of responsibilities, duties and skills required by an incumbent so classified. Furthermore, they do not establish a contract for employment and are subject to change at the discretion of the Company.
EEO STATEMENT:
The Marwin Company is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, relationship or association with a protected veteran (spouses or other family members), genetic information, or any other characteristic protected by applicable law.
