Accounting and Administrative Assistant

ESSENTIAL JOB FUNCTIONS: Provides General Accounting Support; By supporting the preparation of monthly reports for all ongoing projects based on work in progress cost percentage basis by means of QuickBooks and excel; and by supporting the management of Accounts Payable and Accounts Receivable Provides General Administrative Support including General Sales Support; By writing and distributing documents and other correspondence (to contractors, vendors, internally, etc); by distributing mail and faxes when necessary; by accurately filing and maintaining documents; by maintaining and modifying data; by making copies; by ordering and maintaining office supplies and equipment; by researching, communicating, and negotiating with vendors for best prices; by planning office activities and events; by providing administrative support to General Manager and Project Managers as necessary; and by assisting Management on other administrative functions as requested Support Management and Visitors with Various Arrangements; Coordinating travel arrangements (hotel, rental car and flight reservations, etc); by researching and negotiating various travel related services (i.e. corporate rates for hotels, insurance for cars, etc); by arranging for apartments, car leases, etc for longer term visitors; by advising visitors on various local issues and problems; and by recommending local places to visitors for business and personal needs Manages Time and Resources by using tools provided by the Company (phone, fax email) in order to maximize productivity and to accomplish tasks on time Keeps Management Informed by participating in meetings; and by reporting problems to Management verbally or in writing to avoid confusion and further problems Complies with Federal, State and Local Requirements by studying existing and new regulations; by adhering to requirements; and by filing reports as necessary Maintains Professional and Technical Knowledge: By attaining job-related certification; by keeping up on industry trends; and by applying that knowledge to the jobESSENTIAL JOB REQUIREMENTSPhysical Requirements While performing the duties of this job, the staff member is regularly required to sit ad walk and hear; this staff member is occasionally required to stand, walk, use hands to pickup, handle or feel, and reach with hands and arms This staff member must occasionally lift and/or move up to 10 pounds This position requires vision abilities such as close vision and the ability to adjust focus Work Environment The noise level in the work environment is usually moderate (i.e. working in a business office with computers printers, and telephones) The staff member may be required to travel for business and work beyond normal business hours when necessaryEDUCATIONBachelor’s degree or equivalent from four-year college or university; and two to four years related experience and/or training; or equivalent combination and experience Accounting degree preferredEXPERIENCE/MINIMUM QUALIFICATIONS NEEDEDLanguage Skill Ability to read, analyze, and interpret general business documents, forms and instructions in English, Japanese is helpful, not required. Ability to write reports, business correspondence, and procedural manuals in English, Japanese is helpful, not required. Ability to effectively respond to questions from Management, Staff, clients and the general public in English, Japanese is helpful, not required. Ability to communication verbally and in writing to individuals and groups in English, Japanese is helpful, not required. Ability to effectively deliver presentations to Managers, Staff, clients and the general public in English, Japanese is helpful, not required.

Computer Skills: Ability to use a computer and such applications as Microsoft Windows, Word, Excel, Outlook and PowerPoint and be able to design custom reports as necessary