Job Purpose:
Under the direct supervision of the Director of Admissions & Recruitment, provides a variety of administrative support and advanced office management duties for the Student Services Division (Enrollment Department). Prepares, edits, and proofreads information materials, correspondence, and other written materials for content, grammar, and punctuation accuracy. Compiles and maintains record of the value of property, equipment, and supplies. Responsible for operating word processing equipment to compile, type, revise, combine, edit, print and store correspondence, records, and other documents.
Job Responsibilities:
Organizes and maintains various departmental files and records, and inputs data. Performs a variety of tasks related to the development and maintenance of computerized departmental records. Designs and programs basic appropriate databases, and data management/reporting. Assists with general office support: answers phones and performs reception duties. Prepares documents, orders supplies, maintains appointment calendars, sets up meetings, takes photographs, and screens and distributes mail as needed. Performs various day-to-day divisional administrative functions (i.e., arranging divisional travel, filing, coordinating activities of the One-Stop-Shop) with primary responsibility for the admissions application process by assisting students with applying for college, retrieving transcripts, answering questions, etc., to prepare student materials for final admissions decision. Assists with planning and carrying out events, including, but not limited to, College admissions projects, college fairs, high school visits, and other such opportunities; attends events for administrative type support as needed; travels as needed to support Admissions staff.
Minimum and Additional RequirementsHigh School diploma. Related clerical experience may be substituted for a High School diploma.
Additional CommentsAbility to operate a personal computer, copier, and other office equipment. Ability to type 50 wpm, and the ability to prepare correspondence, memos, and notices for distribution. Specialized training in the work process and current office management practices; knowledge of grammatical rules and clerical formats. Ability to communicate effectively both orally and written. Ability to effectively plan and organize work activities and prioritize task completion according to schedules and goals. Valid driver's license required: Working evening hours during peak registration is required.
Benefits:
Benefits for State Employees The state of South Carolina offers eligible employees generous benefits, including health and dental insurance; retirement and savings plan options; and paid vacation and sick leave. Plus, work-life balance programs such as telecommuting and flexible work schedules are available to employees of some state agencies. Insurance Benefits Eligible employees may enroll in health insurance, which includes prescription coverage and wellness benefits. Other available insurance benefits include dental, vision, term life insurance, long term disability and flexible spending accounts for health and child care expenses. Retirement Benefits State employees are also offered retirement plan options, including defined benefit and defined contribution plans. Additionally, eligible employees may elect to participate in the South Carolina Deferred Compensation Program, which is a voluntary, supplemental retirement savings plan offering 401(k) and 457 plan options. Workplace Benefits State employees may also be eligible for other benefits, including tuition assistance; holiday, annual and sick leave; and discounts on purchases, travel and more. Note: The benefits above are available to most state employees, with the exception of those in temporary positions. Employees in temporary grant and time-limited positions may be eligible for all, some or none of these benefits as benefits are associated with each position type. For these positions, contact the hiring agency to determine what benefits may be available.
