Legal Administrative Assistant

Key Responsibilities: Manage incoming calls, greet visitors, and provide professional client service. Coordinate conference rooms, visiting attorney offices, meetings, and video conferences. Assist with office events, client functions, recognition programs, and community activities. Coordinate building maintenance, work orders, inspections, and parking arrangements. Manage incoming deliveries and visitor security procedures. Provide basic conference room technology and equipment setup support. Coordinate continuing legal education events, materials, and recordkeeping. Process administrative requests, expense reports, and office-related documentation. Support the Regional Office Manager and Practice Assistants with projects and daily operations. High school diploma or equivalent required. Minimum 3 years of combined customer service, administrative support, or professional services experience. Prior law firm or professional services office experience preferred.

Special Requirements: Ability to handle confidential information and sensitive situations with discretion. Professional demeanor and strong telephone etiquette.

Knowledge, Skills & Abilities: Microsoft Word, Excel, and Outlook. Office administration, scheduling, and administrative coordination. Conference room and video conferencing support. Facilities coordination and vendor communication. Strong organizational, communication, and customer service skills. Ability to prioritize multiple responsibilities and work independently or collaboratively.