Grants Specialist, Astronomy Program

Pre-Award. Review and analyze faculty and researchers sponsored project proposals for compliance with sponsor, federal, state, local, and university guidelines and regulations, including drafting and renewing research agreements. Provides grant proposal development support, including meeting with Principal Investigators (PIs), researching the submission process, communicating with sponsors, creating detailed budgets and justifications, providing templates for administrative proposal documents, reviewing and suggesting edits when proposals do not meet criteria, and managing change requests. Proposal Systems. Use internal and external systems related to electronic proposal and subcontract submissions, including UT Research Management System (UTRMS), as well as external sponsor proposal systems like NSF Fastlane, CLane, Cayuse, Research.gov, and Grants.gov. Ensure accurate and timely submissions through the submission portals and track the status of submitted proposals. Subaward Support. Prepare and coordinate subawards, modifications, and additional contractual agreements under the award that comply with the prime sponsor's requirements, including all relevant federal, state, and University policies and regulations. Manage subrecipient monitoring activities, such as collecting subrecipient audit reports, researching compliance information, and billing for activities. Post Award: Work with the business office team members, PIs, and OSP to streamline post-award management processes. This includes budget analysis, projection creation, account setup, credit requests, grant overdrafts, incremental budgets, identification of staff appointments on grants, resolution of inconsistencies, budget reallocation recommendations, and management of expiring awards. Assist with post-award amendments through OSP, including processing cost and no-cost extensions, and credit authorizations. Support the contract closeout process and respond to audit inquiries. Ensure compliance with internal and external policies and procedures, including institutional, sponsor-specific, Federal OMB Circular policies, and Uniform Guidance (CFR-200).Reporting. Assist with the annual and ad hoc reports, including pre- and post-award metrics, and analyze trends. Develop training, guidance, and informational materials for faculty and staff regarding sponsored research. Attend conferences, presentations, and related campus research administration groups to stay current on new rules and trends in research administration. Share OSP and sponsor updates, funding opportunities, and useful proposal tips. Office Administration. Performs related duties as required, including supporting the business offices team and responsibilities. At the direction of the director, assist with assignments, tasks, or duties outside regular job duties.