Office & Event Coordinator

Job Summary: This position is responsible for managing on-site operations and logistics at the Vermont Jazz Center, ensuring smooth execution of concerts, workshops, and educational programs. This hands-on role involves coordinating event setup, volunteers, and finances, while also supporting bulk mailings and the Center's immersive Summer Workshop.

Location: In-Person at VJC, Brattleboro, Vermont

Reports To: Director and Operations Director Collaborates With: Bookkeeper and Communications Manager

Status: Part-time: 20 hours/week salaried, with some weekend and project-based hours

Requirements: Bachelor's degree or equivalent experience Experience in event planning Organization and communication skills/people skills MS Office Suite, Google Workspace, Adobe and other computer skills Experience with CRM (Customer Relation Management software) & WordPress preferred In-Person Tasks Include: Event Planning & Coordination Oversee setup and logistics for concerts and events, including seating, signage, volunteer coordination, and artist hospitality. On event days, serve as the main point of contact to manage volunteers, handle ticketing, respond to artist needs, and ensure smooth execution and clean-up. Educational Program Support Coordinate registration, communication, and payment tracking for semester-based classes, maintain records in Neon CRM. Manage scholarships and work-study students, ensure responsibilities are fulfilled in collaboration with Director. Summer Workshop Coordination Prepare the campus for the Summer Jazz Workshop, including dorm setup, registration materials, and supply organization. During the week, provide on-site support to students and faculty, coordinate with the Putney School, oversee concerts, and manage full breakdown at the end. Bulk Mailing Export mailing lists from Neon CRM, generate labels, and organize bulk materials for brochures and donor letters. Work with volunteers to prepare and deliver USPS-compliant mailings, ensuring accuracy and timely distribution. General Office Operations Maintain a clean, stocked, and welcoming office while responding to emails, phone calls, and in-person inquiries. Support daily operations by printing monthly thank-you notes, picking up mail, and coordinate concerts, workshops, and mailings. Seniority level Seniority level Entry level Employment type Employment type Part-time Job function Job function Management and Manufacturing Referrals increase your chances of interviewing at Vermont Jazz Center by 2x Get notified about new Event Coordinator jobs in Brattleboro, VT. Retail Events Coordinator-Birthday Parties/Events Greenfield, MA $23.87 - $27.58 4 hours ago Administrative Assistant Lift Maintenance - Full Time - Year Round - Mount Snow Human Resources Administrative Assistant Administrative Clerk - Part Time or Full Time Administrative Assistant-Sheffield Elementary School We're unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.