Club Sports Coordinator The Student Union, Inc. is 501(c)(3) nonprofit auxiliary that maintains three major facilities at San José State University in downtown San José, California. These facilities include the Diaz Compean Student Union Building, the Provident Credit Union Event Center, and the Spartan Recreation and Aquatic Center. The Student Union, Inc. functions as part of the Student Affairs Division on campus, and is governed by a Board of Directors made up of a student majority, faculty, and administrators. The Student Union, Inc. of San Jose State University supports the development, growth, and well-being of students and the campus community by providing diverse programs, desired services, and quality facilities to enhance the collegiate experience.
Job Summary:
The Club Sports Coordinator is responsible for assisting with the day-to-day operations of the Club Sports program. Applies professional concepts, company policies and procedures to resolve routine issues. Areas of oversight include club sport programs, club team office support, staff training/scheduling, policy enforcement and supervision of Club Sports activities using campus facilities. Will assist and support budget planning, monitor expenses, assess program learning outcomes, and work with the SUI marketing team to promote program offerings. The position reports to and receives direct supervision and direction from the Club Sports Supervisor. Essential Functions and TasksEnsure all documentation for Club Sports program participation and team travel for competitions are received, processed and approved as per policy. Facilitate and maintain the registration of Club Sports student athletes; ensures accuracy of Club Sports documents through regular audits of team paperwork. Enforce Club Sports financial policies and procedures, to include purchasing by club teams and accounting for all team travel including submission of team travel receipts. Support Club Teams with the annual team budgeting process and monitoring of Club Sports Team budgets and accounts throughout the year. Assists with education and training of Club Sports officers and members on Club Sports, Student Union, and University policies and procedures. Assists with the advising of students initiating new clubs and providing support through the process of becoming a registered student organization. Assists with the onboarding process of Club Sports Team Coaches and with processing of Coach payments for Club Teams. Assists with oversight of daily operations and supervision of club sports teams using the South Campus Recreation Field, Event Center Weight Room, Spartan Recreation & Aquatic Center (SRAC) and other campus facilities. Supports the preparation of sites and facilities for assigned Club Sports activities to ensure safety, proper setup, and availability. Maintains and organizes the Club Sports Administration Office and ensures it is stocked with necessary supplies; Maintains and organizes Club Sports Storage. Assists the Club Sports Supervisor in the implementation of emergency procedures, safety practices and risk management procedures and ensures all activities are conducted in accordance to industry standards and safety procedures. Assists with department social media including Instagram, Discord, and sjsusports.com website updates. Works with SUI Marketing department to develop and promote Club Sports activities and promote team recruitment and successes. Works with the SUI Student Success and Assessment team to ensure learning outcomes and evaluates student growth/comprehension through technical skill assessments are developed and assessed annually for the student staff. Perform additional duties as assigned.
