Payroll Coordinator

Who We Are: At Fuse Technical Group LLC, we don’t just produce events—we create unforgettable experiences. As an industry leader in video and lighting solutions, we bring cutting-edge technology and flawless execution to some of the world’s biggest productions. From live concerts to corporate events, our team of experts ensures every show is a showstopper. Why Join Fuse?

• Be Part of the Action – Our clients dream big; Fuse makes it happen.
• Collaborative & Innovative Culture – Our teams have developed innovative techniques, which we have successfully applied on numerous iconic projects
• Competitive Compensation & Exceptional BenefitsTHE OPPORTUNITYThe Payroll Coordinator plays a vital role in supporting our Show Payroll Accountant and Payroll Operations team. This position ensures payroll for freelance labor, touring personnel, production staff, and contractors is accurate, compliant, and processed efficiently.

This role sits at the intersection of finance, operations, and production. It requires someone who thrives in structured systems, enjoys working with data, and can maintain accuracy under deadline pressure. KEY RESPONSIBILITIES Payroll Operations Support Assist with weekly payroll processing for freelance labor, touring personnel, and production staff Review timesheets, invoices, and documentation for completeness and accuracy Support payroll onboarding for new hires, contractors, and freelance crew Maintain organized payroll records and digital documentation Data & Reconciliation Reconcile payroll reports, labor tracking reports, and supporting spreadsheets Track worker classifications, pay rates, and compliance requirements Assist with payroll audits, reporting, and special projects Help identify and implement process improvements Cross-Functional Coordination Coordinate payroll-related information between project managers, labor providers, accounting teams, and vendors Respond to payroll inquiries from crew members and internal stakeholders Support purchase orders, payment requests, and payroll-related documentation Provide administrative and operational support to the Show Payroll AccountantWHAT YOU BRING TO THE TABLE:Strong proficiency in Microsoft Excel and Microsoft Office Comfort working with large data sets and multiple spreadsheets Exceptional attention to detail and organizational skills Ability to manage multiple priorities in a fast-paced environment Strong analytical and problem-solving skills Clear written and verbal communication Ability to work independently while contributing to a collaborative team High level of professionalism when handling confidential payroll information Physical & Schedule Requirements Must be available during West Coast business hours Remote role with consistent availability required Ability to manage deadlines in a fast-paced production environmentWHAT SETS YOU APART:Process Discipline – You build repeatable workflows that increase payroll accuracy Ownership Mindset – You step in, solve problems, and take initiative Calm Under Pressure – You stay organized when deadlines tighten Continuous Improvement – You actively look for ways to refine systems Collaborative Approach – You communicate clearly and support the broader teamEEO: Fuse Technical Group is an equal opportunity employer. Applicants are considered for all positions without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical/mental disability, medical condition, military/veteran status, genetic information, marital status, ethnicity, alienage or any other protected classification, in accordance with applicable federal, state, and local laws. E-Verify: Fuse Technical Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.By completing this application, you are seeking to join a team of hardworking professionals dedicated to consistently delivering outstanding service to our customers and contributing to the success of the organization, its clients, and its employees.